Project Administrator

Job content

Why SoftwareONE?

SoftwareONE is a leading global provider of end-to-end software and cloud technology solutions, headquartered in Switzerland. With an IP and technology-driven services portfolio, it enables companies to holistically develop and implement their commercial, technology and digital transformation strategies. This is achieved by modernizing applications and migrating critical workloads on public clouds, while simultaneously managing and optimizing the related software and cloud assets and licensing. SoftwareONE’s offerings are connected by PyraCloud, its proprietary digital platform, which provides customers with data-driven, actionable intelligence. With around 7,700 employees and sales and service delivery capabilities in 90 countries, SoftwareONE provides around 65,000 business customers with software and cloud solutions from over 7,500 publishers. SoftwareONE’s shares (SWON) are listed on the SIX Swiss Exchange. For more information, please visit https://www.softwareone.com/e.

SoftwareONE Holding AG, Riedenmatt 4, CH-6370 Stans

The role

The Project Administrator will be responsible for organizing and coordinating project activities, under the direction of the PMO Lead. (The project team may consist of i.e. Architects, Technical Consultants, analysts, SLM specialists etc.)

The Project Administrator will assist in monitoring the scope, time, budget and quality expectations, planning, controlling and monitoring projects aligned to the SoftwareONE Delivery Methodology.

Core Accountabilities

• Coordinate and manage PMO activities in internal Project Management toolings
• Taking minutes of meetings, scheduling calls, updates on project progress and status, follow up actions status, assist Project lead with the updating of project documents
• Contribute to the maturing and updating of PMO documentation ( review templates, partner contracts..)
• Actively participating in functional and non-functional training
• Support Vertical teams/Internal Project Teams in the management of project functions
• Develop and maintain Project management best practices

Job Specific

• Coordinate activities, resources, equipment and information
• Liaise with internal clients/Partners to identify and define project requirements, scope and objectives
• Make certain that internal clients’ needs are met as the project evolves
• Help prepare project proposals, timeframes, schedule and budget
• Monitor and track project’s progress and handle any issues that arise
• Act as the point of contact and communicate project status adequately to all participants
• Use project management tools to monitor working hours, budget, plans and money spent
• Issue all appropriate legal paperwork
• Report and escalate to management as needed
• Create and maintain comprehensive project documentation, plans and reports

Technical Skills

What we need to see from you

• 1-3 years work experience, as the Junior team member, relevant education or capabilities as structured, – the right candidate desires a career within Project Management and IT, and would like long term employment with SoftwareONE
• No certification is required, having an ITIL/ Project Management training or any Project Coordination Experience is a plus
• Excellence in administration and back-office support

Core Skills

• Language: English
• Good communication skills
• Excellent skills in task coordination
• Desire to work in a consulting environment

Job Specific

• Highly motivated and results-oriented
• Where appropriate, attend meetings and distribute minutes to all project team members
• Effectively and accurately monitor & communicate relevant project information to the client and project team
• Assist PM lead in tracking & managing Risks, Issues, and Change Requests
• Solid problem-solving skills required
• Excellent verbal and written communication skills as well as strong business acumen.

What You Should Really Know About Us.

Strip away everything. Strip away our brand, strip away our buildings, strip away our offices. What are we left with? Our people. This is what makes SoftwareONE successful.

Passionate people who live and breathe our values every day, who delight our customers, every day, and who go above and beyond, every day. Our culture is unique, and I believe that having the right people and empowering them to succeed, is the absolute key to our success.

Patrick Winter, Founder.

What We Expect From Our Employees

Success at SoftwareONE is not defined by what you do for yourself, but by what you deliver for our customers, the business and for the employees around you. SoftwareONE employees are energized, agile, and are laser-focused on delivering world-class Customer Satisfaction and results. Our leaders motivate and inspire their teams and provide a working environment that delivers incredible levels of Employee Satisfaction. We are Humble, have a very high degree of Integrity, and are simply not interested in politics. Our leaders operate with a high level of Discipline but are able to work at Speed manage change in a global economy.

“SoftwareONE is an equal opportunity employer. With employee satisfaction as one of our core values, we are passionate about diversity and are committed to creating an inclusive environment for all of our employees. We want every employee to have the greatest experience of their career.”