Accounts Receivable Officer

For our client, a biotechnological company in Mechelen, we are looking for an Accounts Receivable Officer for a period of 3,5 months. As Accounts Receivable Officer, you are responsible for customer credit management, billing of goods and services and payment collections. You will also record all corresponding transactions in the ERP (accounting) system and will prepare all relevant reporting thereof. You will also adhere to the monthly financial closing timelines.

Your responsibilities:

• Perform credit analysis on customers and/or for specific transactions
• Customer credit application formalities and preparations for approval of customer acceptance/credit limits/price discount & volume rebate & financial restorno structures payment terms and facilities by C/FD
• Anticipate and communicate customer transactions, deal with specific customer billing requirements
• Customer set up and management of customer master files (in Axapta)
• Create, record and issue sales invoices/credit notes for all goods and services and related activities such as transport, servicing, maintenance, handling, packing, duties
• Record all sales and marketing related transactions (third party invoices, expense reports, credit card statements)
• Reconcile customer accounts and transactions in the accounting ledgers, including more complex transactions (for example reagent rental deals, product lease offerings, factoring,…)
• Follow up on payments (cash or other collection) of invoices, including issuance of reminders at various stages, direct customer contact per email/telephone, default notifications, transfer to legal for litigation
• Maintain good customer relations (more specific with AP functions and controlling department of customer)
• Cooperate with internal departments (customer service desk, supply chain, service and maintenance support, legal department)
• Provide monthly and ad hoc customer ageing balances and propose actions to resolve overdue payments
• Weekly and monthly sales reporting (volumes and values) on the actual sales recorded in the accounting files
• Various periodical reporting (for example customer ranking per turnover, per credit status, per sold product and services...)
• Royalty reporting related to sales
• All statutory (for e.g. annual customer listings, FAGG) declarations (including surveys) related to sales
• Credit insurance transactions and provision (for example allowances for doubtful debts) accounting
• Support monthly and ad hoc working capital analysis related to customers
• Support and interact with relevant supporting systems (ERP: Axapta, CRM…)

• Education:Bachelor degree in Accounting or equivalent through experience
• Experience:Minimum 3 years relevant experience in accounts receivable function, preferably in international environment
• Technical/Theoretical knowledge, skills and expertise:
  • Knowledge of international commercial terms (Incoterms) is a plus
  • Excellent knowledge of the internal accounting policies, travel policy, expense policy
  • Excellent accounting knowledge
  • Excellent knowledge of basics of credit management (the use of credit limits, dunning process, DSO, working capital,…)
  • Working knowledge of credit analysis: reading and understanding balance and income statement
  • Numerical skills
  • Administration and data entry skills
  • Pragmatic
  • Well developed interpersonal skills
  • Accurate
  • Flexible
• Software and database applications:
  • MS Office: Outlook, Excel (advanced), Word, Power Point
  • Experience of AP using Axapta is required
  • Experience with bank software is required
• Legislation and regulation:
  • Knowledge of the Belgian and international Accounting Rules
  • Knowledge of international VAT regulations
  • Knowledge of the corporate accounting rules
• Languages:
  • Fluent in English and Dutch (reading, writing, speech)
  • Elementary knowledge of French or German is a plus
• Corporate competencies:teamplayer, accountable, result-driven and quality-driven
• Behavioural competencies:Planning and organisation, communicative, flexible, resilient, analytic thinker, can work with confidential information

• A temporary position for 3,5 months from the 15th of september until the 31st of december
• Working in a growing company in a challenging work environment
• A competitive salary