Legal Practice Assistant

☞ Page Personnel

Ver: 125

Dia de atualização: 07-11-2025

Localização: Brussels Capital

Categoria: IT - Software IT - Hardware / Rede Tecnologia da Informação Transporte / Logística / Armazém

Indústria:

Tipo de empregos: Temporary contract

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Conteúdo do emprego

Added 06/04/2023

  • A luxurious and international work environment
  • Work as a team with enthusiastic colleagues

About Our Client

Our client is a well-known international law firm located in the centre of Brussels. Offices are reachable by public transport.

Job Description

As a Legal Practice Assistant, your tasks will include :

  • An excellent communication skills establishing ongoing positive business relationships on a global basis with clients and colleagues, in person and by phone and/or email basis; maintaining confidentiality of the lawyer-client relationship.
  • Strong organisational skills to manage and maintain lawyers’ schedules and calendars, and lawyers’ contact in Outlook.
  • Answer and screen calls, field inquiries, relay messages, respond promptly to client needs, and respond to email and voicemail as soon as possible.
  • Coordinate domestic and foreign travel including preparing travel itineraries.
  • Track, organise and process reimbursements, invoices via Chrome River.
  • Assist with business development efforts for the lawyers and the office, providing support with the organisation of office and Firm events when required. Including liaising with relevant Business Development colleagues across the Firm.
  • Scheduling and organising onsite and offsite meetings, assist with arranging attendance and participation at conferences, speaking engagements, client proposals, pitches, and events. Work closely with other Firm personnel to coordinate room/event location reservations, food and beverage services, and event materials.
  • AsCreate, format, edit, proofread, and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms and emails, etc.
  • Process (enter if required) and close time for lawyers adhering to weekly and monthly deadlines. Coordinate correction of time entry errors, when needed.
  • Run conflict checks, assist lawyers with opening new client matters, and draft engagement letters and other required documents; provide guidance to attorneys so completed forms are submitted properly.
  • Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT service desk, the US resource centre, finance and billing, and records.
  • Assistance with Firm pro-bono work; research and project management, as and when required.
  • Working with the Billing team, assisting drafting, preparing, amending and finalising client billings. To be compliant with Firm AML policies and procedures.
  • Attending Firm and office meetings.
  • Assist with general overflow of secretarial work and keeping handover folder up to date.
  • Perform other related administrative and office tasks as required and assigned.

The Successful Applicant

  • Minimum 5 years’ experienced in legal administrative support;
  • Strong commands in English and French ; Dutch is an asset;
  • Detail oriented, efficient, ability to remain focused;
  • IT skills and quick typing abilities;
  • Multitask regularly, time management skills;
  • Managing competing demands on a daily basis;
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) including formatting documents using Styles;
  • Strong technical, organisational, and administrative skills demonstrating accuracy and strong attention to detail.

What’s on Offer

  • Attractive salary and benefits
  • An international environment with enthusiastic colleagues
  • A long-term contract and full time basis (Monday through Friday from 9:00 to 5:30pm)
Contact
Julie Poubeau
Quote job ref
JN-032023-5990047

Job summary

Sector
Business Support
Sub Sector
Legal Secretary
Industry
Business Services
Location
Brussels-city
Contract Type
Temporary
Consultant name
Julie Poubeau
Job Reference
JN-032023-5990047
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Data limite: 22-12-2025

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