Legal secretary

☞ Axis

Ver: 130

Dia de atualização: 26-11-2025

Localização: Brussels Brussels Capital

Categoria: Finanças / Banco / Estoque Gestão executiva

Indústria: HR personeel

Loading ...

Conteúdo do emprego

Our client is recruiting a Secretary (medior/senior level) to provide administrative support to the lawyers of a practice group in their Brussels office. You will provide the fee earners with effective, high quality support, enabling them to focus on providing legal services to clients. A large part...

Description

Our client is recruiting a Secretary (medior/senior level) to provide administrative support to the lawyers of a practice group in their Brussels office. You will provide the fee earners with effective, high quality support, enabling them to focus on providing legal services to clients. A large part of the role is to assure timely billing for the partner(s) of the team. Furthermore, you will assist fee earners to maximize the amount of time they are able to spend fee earning, undertaking business development activities, and assisting them in the management of their day-to-day workload.

More precisely, you will take care of :
  • Work with supervisor as part of a secretarial team to provide comprehensive PA, Secretarial and administrative support, taking ownership and ensuring the work is executed in the most efficient and appropriate way, provide back-up :
  • File management; organizing and opening of matters, closing of files, archiving and ensuring that all relevant documents are filed electronically and paper based, when required ;
  • Managing the billing process using Elite (internal financial system). Assisting fee earners by liaising with other parties to raise invoices. Liaise with other global offices to follow relevant procedures, managing fee earners to complete all necessary time recordings or to enter their time recordings on their behalf ;
  • Reviewing, proofreading billing drafts on a monthly basis and submitting to attorneys for review and approval ;
  • Process matter maintenance request such as address changes, discount requests etc. ;
  • File client information on a consistent basis ;
  • Pulling together information from various software and ensuring a seamless match ;
  • Work closely with the Finance department to follow-up outstanding accounts ;
  • Create bills, disbursements, create and amend narratives as well as requesting for credit notes and inter-office bills, and liaising with international offices where necessary ;
  • Complete financial reports where required for internal systems, highlighting outstanding earnings to be billed, and updating client where needed ;
  • Proactively manage and maintain fee earner diaries; coordinating meetings with internal and extern.

Your profile

  • Excellent knowledge of French and English. Dutch is a plus ;
  • Previous experience in a professional service organization is a plus ;
  • Strong Financial Background ;
  • Demonstrate a capability to manage and understand the end-to-end billing process of legal firms ;
  • Demonstrate flexibility, and ability to manage a high workload and meet tight deadlines ;
  • Analytical and figure oriented ;
  • Ability to meet business demands and work with demanding stakeholders ;
  • Discretion in dealing with confidential matters ;
  • Team player with a positive ’can do’ attitude; common sense, flexible ;
  • Proficient in Microsoft Office ;
  • Very organized, can do attitude, good planning ;
  • Proactive and able to use initiative and work with minimal supervision ;
  • Excellent attention to detail; ability to work quickly and accurately under pressure ;
  • Interpersonal understanding and problem solving ability.

Offer

This is a full-time position (38 hours/week).
Loading ...
Loading ...

Data limite: 10-01-2026

Clique para aplicar para o candidato livre

Aplicar

Reportar emprego
Loading ...

EMPREGOS SEMELHANTES

Loading ...
Loading ...