Senior Assistant (Accounting Services)

· Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience
· Current Finance Accounting - Accounts Receivable experience on transactions level
· Ability to develop and maintain financial data and contribute to financial statement preparation
· Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool)
· Experience of working in finance shared services
· Demonstrable experience of working successfully in a team environment

Desirable Qualifications/Experience:
· Experience of working in the public sector
· Knowledge of International Public Sector Accounting Standards (IPSAS)
· Knowledge of NATO Financial Regulations
· Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR)
· Working knowledge of Oracle R12 Accounts Payable (AP)
· Prior experience of working in an international environment comprising both military and civilian elements
· Knowledge of NATO responsibilities and organization

DUTIES/ROLE:
· Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence
· Identify and implement opportunities for process improvement
· Maintain the NCI Agency Customer Data Management
· Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues
· Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions
· Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions
· Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension
· Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section
· Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module)
· Prepare reports on the processing of AR invoices and customer aging
· Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements
· Assist in preparing the Agency’s Annual Financial Statements and responding to IBAN (External Auditor) enquiries
· Work independently without supervision
· Deputize for higher grade staff, if required
· Performs other duties as may be required