Senior Assistant (Accounting Services)

EXPERIENCE AND EDUCATION:

Essential Qualifications/Experience:

· Higher vocational training in a relevant discipline leading to a professional qualification (such as finance, accounting, accounts receivable) with 2 years post-related experience. Or a secondary educational qualification with 4 years post-related experience

· Current Finance Accounting - Accounts Receivable experience on transactions level

· The ability to develop and maintain financial data and contribute to financial statement preparation

· Use of accounting software (Oracle Applications Financials EBS R12 or another major ERP tool)

· Experience of working in finance shared services

· Demonstrable experience of working successfully in a team environment

· Experience of working in the public sector

· Knowledge of International Public Sector Accounting Standards (IPSAS)

· Knowledge of NATO Financial Regulations

· Experience of Oracle R12 at Intermediate or Expect level on Accounts Receivable (AR)

· Working knowledge of Oracle R12 Accounts Payable (AP)

· Prior experience of working in an international environment comprising both military and civilian elements

· Knowledge of NATO responsibilities and organization

· Assist in developing policy, procedures, and document processes with and on behalf of the Senior Administrator, for higher level management review as required. Draft correspondence

· Identify and implement opportunities for process improvement

· Maintain the NCI Agency Customer Data Management

· Implement and execute the Accounts Receivable process, and handling customer invoices and credit notes. Resolving day-to-day operational issues

· Process all receivables transactions in accordance with NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs), Agency Directives and guidance, and contractual conditions

· Maintain proper accounting records, such as correct entries in the AR sub-ledger, and supporting files for accounts receivable transactions

· Process, validate and complete accounts receivable transactions, ensuring they are recorded on the proper customer accounts, revenue and receivables general ledger accounts, and project dimension

· Monitor the open AR transactions balances and their aging balance to ensure that these are collected within their related customer payment terms, liaise for credit collection with Treasury section

· Reconcile the AR sub-ledger with the General Ledger, and the underlying feeder systems (e.g. project billing module)

· Prepare reports on the processing of AR invoices and customer aging

· Liaise with other parts of the Agency and/or Customers to resolve any problems with the processing of AR invoices, and provide them with regular customer account statements

· Assist in preparing the Agency’s Annual Financial Statements and responding to IBAN (External Auditor) enquiries

· Work independently without supervision

· Deputize for higher grade staff, if required

· Performs other duties as may be required