Temporary Management Assistant - Home Office

As part of our strategic roadmap, we are looking for an enthusiastic and self-starting Business Support Officer acting as process owner towards the team supporting Sales, HR and Management activities
The role reports directly to the Business Unit Leader.

You’re Challenge?

You are a member of the Business Unit, serving SME and Corporate clients in the Brussels region with temporary support, interim management and advisory in Finance and Control.

In your role you provide Sales Support to 5 Business Managers, and HR support to the Care Manager and 4 Business Consultants. You take a leading role in harmonizing both teams, are a leader regarding the execution and the improvement of our internal processes and supports the Business Unit Leader in the execution of the overall strategy.

The ideal candidate is (intuitively) organized, open minded, intellectually curious, and creative, has a drive for improvement and excellence, is process minded and not afraid of tackling administrative tasks.

The starting point of the role consists of the following focus areas:

1) Sales Support for the 5 Business Managers:

• You act as first point of contact for our customers regarding contract management: preparing & handling contracts and checking documents for conformity.
• Preparing files for client meetings, minutes, and reports.
• Archiving of client documents & minutes and database management of client files.
• Assisting with networking events.
• Owner of the mentoring process of the Project Consultants who are working at our clients: follow-up of the status meetings, documents, client evaluation forms, … .
• Proactive follow-up of project end-dates and prolongations.
• Owner of the weekly sales reporting.

2) Care (HR) Support for the Care Manager and 4 Business Consultants:

• You assist the Care Manager regarding Care related topics.
• Contract management for all starters & leavers, communication towards the Support Units and database management of Project Consultant files.
• Follow-up of onboarding process for new Project Consultants.
• Follow-up of the relationships with our Project Consultants: sending anniversary and birth cards, gifts, ...
• Giving support to our Project Consultants when they are in between projects and absence management.
• You assist Project Consultants with specific and operational requests.
• You support the Business Consultants with preparing documents for candidate meetings and archiving of minutes.
• Furthermore, you have additional more general tasks for the Business Unit.
• You play an important role in internal and external communication.
• Office management and calendar management for the business unit.
• Coordinator for catering, meeting rooms and supplies.

Our client is a consultancy and recruitment company that supports finance departments in all of its challenges with tailor-made and hands-on solutions. They are situated in different regions of Belgium. You will work in home office or from the office of Louvain-La Neuve.

Who are you?

• You have a Bachelor degree in Communications, Office Management or similar and you can demonstrate experience in a similar position.
• You have excellent communication skills in Dutch, French and English.
• You strive for quality, are efficient and have a good eye for detail.
• You are pro-active, hands-on and process-minded.
• You are dynamic, have a positive mindset and can motivate others.
• You can set priorities and are not afraid to tackle the administrative tasks.
• You have good knowledge of MS Office: Excel, Word and Powerpoint.

Our client offers you?

• A temporary contract of 6 months (from the 1st of October till end of March 2022).
• A full time contract - you will work full time in home office or you can work from the office of Louvain- La -Neuve.
• An interesting salary with very nice benefits.

You will be part of a dynamic and challenging environment in continuous change, where you are motivated to take initiatives.