Administrative Assistant

工作内容

Kellen is the leading professional services firm dedicated to creating,

managing and advising EU and global trade associations and interest groups.

We are currently looking for a talented Administrative Assistant to join our client teams.

What do we expect from you?

In terms of day to day job:

To support Client teams in the day-to-day management of trade associations:

• Provide complete administrative/secretarial/organizational support
• Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls)
• Participating in conference calls and meetings and taking notes
• Maintaining internal lists and databases
• Updating websites
• Preparing and sending out surveys, newsletters, event invitations, registration forms

· Ensure financial support and administration to client operations

• Calculating membership fees
• Invoicing and verification of expenditures
• Process payments and report on receivables
• Preparing quarterly financial updates
• Organize, prepare and assist in meetings/events
• Searching and selecting event location
• Negotiating contract with hotels/event venues and other suppliers
• Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment
• Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)
• Collect statistics on Eurostat

In terms of profile:

You would need to:

· Have a Management Assistant background or education and have > 5 years relevant professional experience working. Working experience with international or European associations is a definite plus.

· Have strong command of English and French (written and spoken). German is a plus.

· Possess strong numerical and analytical skills

· Have excellent organisational and communication skills

· Have strong computer skills (MS office 365, Sharepoint, website management, social media)

· Proficient with most common website CMS like drupal, word press, joomla or others

· Proficient with online tools for email marketing services, event registrations, surveys, etc

· Have the ability to work within different teams and autonomously

· Have the ability to manage time and prioritise workload between several stakeholders

· Be flexible, stress resistant, proactive and easily fit into a multi-cultural team

· Be willing to travel occasionally

We offer:

· An attractive base salary and remuneration package commensurate with experience

· An international working environment with a leading firm

· Continuous training and professional development

Application process: send CV and covering letter by e-mail to: recruitment@kellencompany.com with in subject – Admin Assistant 2023. The position is available for immediate start.

For more information on Kellen: http://www.kellencompany.com/brussels

Kellen will ensure that candidate’s personal data are processed as required by Regulation (EU) 2016/679 (GDPR) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.