Conference Manager

☞ PROTEINE & Agence C

看过: 155

更新日: 16-11-2025

位置: Woluwe-Saint-Pierre Brussels Capital

类别: 其他

行业:

工作类型: Full-time

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工作内容

In order to serve our clients in an outstanding way, we are looking for a Conference Manager to join the team. You will have responsibilities at every step of the conferences we organise, making sure everything runs smoothly and that our clients and all participants are impressed with the quality of our work.

Your responsibilities

Before a conference:

· Provide support to the participants in their registration

· Manage hotel block bookings and rooming lists

· Follow up subscriptions (payments, changes, reminders, visa applications, statistics)

· Manage suppliers (find the right suppliers, request quotations, challenge prices/scope/quality, place orders, administrative follow-up)

· Make travel arrangements for speakers and collect their biographies, pictures, abstracts…

· Prepare and send e-mailings (registration confirmation, practical information, certificate of attendance)

· Update the content of the website

During a conference:

· Coordinate suppliers

· You are on-site with us, heading the team at the registration desks

· You make sure participants feel good

After a conference:

· Follow-up with stakeholders (suppliers, participants, clients)

· Produce basic event reporting (financial and operational reports, update our reference list)

You are

· Familiar with the event organisation. Experience in congress and conferences is definitely a plus.

· Straight to the point, you can summarize complex status in one short sentence

· You like to make clients, participants and suppliers happy

· You can handle objections and negotiate. You stay patient and polite on the phone or under pressure.

· You can easily write and speak in French, Dutch and English and have good grammar skills (mainly written). You will switch on regular basis from one to another in this job.

· You are autonomous and proactive, you organize your planning and prioritize your tasks in order to deliver on time. You can make the balance between what’s urgent and important.

· You are familiar with Word, PowerPoint and especially Excel. Experience with website content management is an asset.

· You are open to learn new tips to work in line with the team

· You are very conscientious, precise and pay attention to details

· Last but not least as we are a small team: you are a person of great integrity!

We offer you

· An exciting job!

· With a small & dynamic team, working very close to each other

· In a comfortable office in the heart of Stockel (metro/tram/bus, restaurants, , (super)markets)

· A full-time or 4/5th job, long-term contract

· Flexibility in your job

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最后期限: 31-12-2025

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