Executive Assistant

工作内容

We are LoopWe redefine what an earplug should sound, look and feel like. Whether it’s hearing protection or comfort for your ears, Loop enables you to live life at your volume. Our founders Maarten and Dimitri started Loop back with a big idea. And a chronic ringing in their ears. Since then, we’ve helped more than 2,000,000 customers around the world to find quiet, enjoy great experiences and keep unwanted noises at bay. In 2022 we grew from 35 to 120 Loopers and this year we’ll double the current team once again. Our Headquarters is based in Antwerp, with many employees dotted across Europe and the world.Not to brag about it, but we’ve recently been named the fastest-growing technology company in Belgium (according to Deloitte - October 2022 awards), and The New York Times named us ‘best earplugs for concerts and thousands of noise-sensitive customers call us ‘a life changer’. Pretty cool, right?Here’s more about Maarten & Dimitri’s founders story: https://www.loopearplugs.com/blogs/blog/the-founders-storyAbout the role:We are a mission-driven organization with the ambitious vision that everyone should be able to live their lives at their own volume. Our success lies in the hands of our passionate and dedicated team, and now, we are seeking an exceptional individual to join us as an Executive Assistant to the Founders. You will play a crucial role in ensuring that our organization operates efficiently and that our Founders are able to focus on our most strategic initiatives.Our ideal candidate is resourceful, proactive, highly organized, and efficient. Do you know the TV series Suits? We are looking for the character Donna; someone with high emotional intelligence, a problem-solving mindset, and the ability to anticipate needs before they arise. This person will handle a broad range of tasks from administrative to strategic.In this role, you will not only be supporting the Founders but also helping to shape the future of our organization. We’re looking for a team player who thrives in a fast-paced environment and is ready to make a big impact.What you’ll do:

• Provide high-level administrative support to the executive team, including calendar management, balancing priorities, and ensuring that time is utilized effectively
• Plan and coordinate travel arrangements, itineraries, and accommodations for executives
• Prepare and edit documents, reports, and presentations with a high degree of accuracy and professionalism
• Conduct research, compile data, and prepare materials for meetings and presentations
• Act as a gatekeeper, screening emails, and prioritizing messages for executives’ attention
• Maintain the highest levels of confidentiality and discretion at all times, especially when dealing with sensitive information
• Coordinate and organize internal and external meetings, including preparing agendas, taking minutes, and following up on action items
• Support the planning and execution of company events, such as team offsites, workshops, webinars, and conferences
• Liaise with internal teams and external stakeholders, handle correspondence on behalf of the Founders, making sure all communications are responded to in a timely and appropriate manner
• Assist in managing projects by tracking deadlines, coordinating resources, and monitoring progress
• Support the executive team with ad-hoc tasks and assist with or lead projects as needed. This could range from organizing a company event to conducting research for a strategic initiative
• Occasional assistance with private matters

What we are looking for:

• Previous experience as an Executive Assistant or in a similar administrative role, preferably in a fast-paced environment
• Excellent organizational and time management skills, with the ability to prioritize multiple tasks and meet deadlines
• Strong attention to detail and exceptional accuracy in all aspects of work
• High emotional intelligence, with the ability to anticipate needs and respond proactively.
• Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint)
• Outstanding written and verbal communication skills in English and Dutch
• Discretion and ability to maintain confidentiality and handle high-pressure situations with grace and calm
• Proactive and resourceful, with a solution-oriented mindset
• Ability to work independently and collaboratively in a team-oriented environment
• Flexibility and adaptability to changing priorities and work demands
• Bachelor’s degree in business administration or a related field (preferred)
• Proficient in Dutch and English

Why join us?

• We’re Belgium’s fastest-growing technology company (according to Deloitte - awarded October 2022), and we want you to grow and improve alongside us.
• Our culture? We’re all about enabling growth by giving our team full autonomy to manage their own projects, be a thought leader, and truly make an impact on the company.
• We take care of our people. So, we pay them what they’re worth. Expect a competitive pay in the top 20% of the market rate for your level of experience and potential.
• Also: Lapland. The location of our last team building… just saying. Previous years spent in Iceland, Malta & Senegal.
• Flexibility: For us, hybrid and flexible working is all about trust. And we trust you to get on with your job, so there’ll be no micromanaging or peeking over your shoulder from us.
• Benefits: Our benefits are all aimed towards looking after your health, and enabling you to live life to the fullest. So everything from health insurance and pension savings to lunch vouchers, cruising credits and the latest tools is covered.

Come as you are, our equal opportunities employer statementLoop is an equal opportunities employer. We invest in diversity, ensure equality and encourage expression. We have a zero-tolerance policy for harassment, bias or discrimination towards applicants and employees.Live life at your volume. ????  We’ll take care of your ears.