Human Resources Assistant (USEFMs)

EXPERIENCE: Three years of progressively responsible work experience with customer service responsibilities in an administrative role or HR office.

JOB KNOWLEDGE: General knowledge of administrative and Human Resources practices and procedures is required. Ability to quickly become knowledgeable about the Tri-Mission’s organizational structure, functions, and agencies, American direct-hire benefits as well as the processing/administration of the various components dealt with at post. Must have a good understanding of 3 FAM and Belgian Social Security. Must familiarize quickly with all HR systems and applications used within the office. Must develop strong knowledge of e-QIP, FS Bid, HR Online, and Ops.

Two years post-secondary education is required.

LANGUAGE: Fluency in English. This may be tested.

SKILLS AND ABILITIES:

• Excellent customer service skills
• Ability to get along with everyone, approachable and a good listener.
• Excellent computer skills - Familiarity with office systems, Microsoft Office applications (Word/Excel/PowerPoint).
• Ability to handle multiple tasks simultaneously.
• Ability to communicate with people of all levels; well-developed written and oral communication skills.
• Analytical and problem-solving skills required.
• Must be familiar with the U.S. Department of State operations.
• Must be able to have and maintain a secret security clearance.
• Thoroughness in all details.

EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.

Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Brussels may receive a compensation package that may include health, separation, and other benefits.

For EFMs, benefits should be discussed with the Human Resources Office.

The pay plan is assigned at the time of the conditional offer letter by the HR Office.

HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

HIRING PREFERENCE ORDER:

• 
  IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.

** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

All applicants must create an ERA profile and submit their complete application through ERA for each vacancy of their interest.

A complete application means that your ERA profile outlines how you meet the minimum qualifications as listed in the vacancy announcement (education, experience and language proficiency), and contains the required attachments.

For more information on how to apply visit the Mission internet site.

Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.

Applicants, who may need reasonable accommodation during the interview process may contact the Human Resources Office to coordinate the reasonable accommodation at the moment when they receive the invitation to a test/interview.

For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.

Thank you for your application and your interest in working at the U.S. Mission in Brussels.