Management Assistant

☞ AbbVie

看过: 170

更新日: 26-11-2025

位置: Wavre Walloon Brabant

类别: 列印 行政/文书/助理 咨询/客户服务

行业: Pharmaceuticals Biotechnology

工作类型: Contract

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工作内容

About AbbVie

AbbVie’s mission is to discover and deliver innovative medicines that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people’s lives across several key therapeutic areas: immunology, oncology, neuroscience, eye care, virology, women’s health and gastroenterology, in addition to products and services across its Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on Twitter, Facebook, Instagram, YouTube and LinkedIn.

Job Purpose & Objectives

Ensure secretarial and administrative support

Ensure to follow established policies and procedures

Support Brand Teams in the development and follow-up of projects (processes/budget/approvals)

Perform as team player within the organization

Tasks And Responsibilities
  • Centralize administrative documents & follow up internal approval flows such as Fair Pay, Icertis + contract signature, MAP,..
  • Participate to monthly expenses reviews to make sure budgets are respected/phased
  • Participate to meetings to discuss/support/optimize operational tactics
  • Support the execution of the entire purchase to pay process
  • Management of contracts (national/Intenational)
  • Follow-up of financial administration : Open PO review, ACR submission and follow-up, invoices follow-up
  • Organize & coordinate International/ national congress participation
  • OEC: Ensure OEC rules are respected
  • Organize and coordinate meetings (Sales meetings, Team meetings, cross-division meetings,…)
  • Support onboarding coordination for newcomers
  • Handle ‘ad hoc’ additional tasks on request of Manager
  • Manage back-up with colleagues to ensure support continuity


Key Interfaces

Internal
  • Division Director
  • Business Unit Manager
  • Sales Manager & Brand Manager
  • Project Manager
  • Product Specialists
  • Accounting
  • Other management assistants
  • All AbbVie personnel on an occasional basis

External
  • Marketing Agencies
  • Travel agencies
  • Suppliers


Qualifications

Required skills and competencies:
  • Adaptability : switches quickly from one task to another without losing efficiency
  • Structured: Ability to manage multiple tasks with attention to detail
  • Initiative: self-starter, sees easily opportunities and takes charge of those without being prompted. Positive initiatives are always welcomed but in coordination with the rest of the team,
  • Innovation: explores alternative successful ways of working and tools
  • Communication skills: Ability to interact appropriately with a wide variety of people internally and externally
  • Integrity: emphasises the corporate values of integrity and trust, internally as well as externally
  • Teamwork: offers to help colleagues achieve common goals; make sure all relevant information is shared within the team. Team player with capability of working independently but always inside the procedures,
  • Digital savviness: Ability to use the technology and knowing when to use it is an essential part of digital solutions/ideas


Other Competencies And Skills
  • Minimum 5 years of experience as an Secretary/Mgt. assistant
  • Trilingual Dutch, French, English
  • Education on A1 level
  • Good general business sense
  • Adaptable to commercial and international environment
  • Flexibility on work demands, able to work under pressure
  • Proactive, able to take initiatives
  • Team worker
  • Confidential

Travel
No
Job Type
Experienced
Schedule
Full-time
Job Level Code
IC
Equal Employment Opportunity
At AbbVie, we value bringing together individuals from diverse backgrounds to develop new and innovative solutions for patients. As an equal opportunity employer we do not discriminate on the basis of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information gender identity or expression, sexual orientation, marital status, protected veteran status, or any other legally protected characteristic.
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最后期限: 10-01-2026

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