Office Associate

工作内容

• Office Associate will organize and coordinate office administration and procedures, to ensure organizational effectiveness, efficiency, and safety.
• Office Associate is responsible for developing intra-office communication protocols, streamlining administrative procedures and inventory control.
• Office Associate will be responsible for the office front desk and will welcome and guide our visitors. He/she will be responsible for travel and visa arrangements, organizing several meetings and events and ensuring the office supply inventory is always up to date.
• Office Associate is our point of contact for mailing, shipping, inventory, and official documentation databases.
• The selected person will also support actively our legal department by ensuring effective administrative information and assistance for the full legal team.
• He.she will be responsible of managing original documentation, obtaining official information from other organizations, officials, and agencies.
• Office Associate will prepare promissory notes and assist in general legal administration related tasks, including AML / KYC related basic requests.
• We are looking for energetic office associate / office administration professional who doesn’t mind wearing multiple hats.
• The selected person should have a basic commercial, secretarial (or similar) education and at least 2 – 3 years of experience in managing similar tasks in the international company.
• Incofin operates globally so we expect that the selected person will be fully fluent in Dutch, French and English, both in written and verbal.
• Previous experience in handling a wide range of administrative and executive support related tasks and able to work independently would be highly appreciated.
• Successful candidate would be also well organized, flexible and enjoy the administrative challenges of supporting an office of diverse people.
• The ideal candidate has a strong commitment to social and environmental objectives, is passionate about impact investing, is entrepreneurial, practical, result-oriented and generous. International experience is an advantage.
• The position is permanent, full-time role and located in Wilrijk, Antwerp.
• We can offer you a great working environment in a strongly mission and purpose driven organization with highly professional and motivated colleagues.
• At Incofin, parallel to an market level salary and family-friendly benefits, we also reward employees based on their commitment and performance.
• As Incofin team member, you will have our full support for professional growth, and we continuously seek different ways to support our employees in finding a good work-life balance.