Office Manager - Brussels (Part Time 16-18 hours per week)

工作内容

About Us
Ebury is a FinTech success story, positioned among the fastest-growing international companies in its sector.
Ebury is a Global FinTech: we apply new technologies to enhance and automate financial services and processes. This allows small and medium-sized businesses to trade and transact internationally by eliminating boundaries related to more traditional procedures.
Founded in 2009, we are now positioned among the fastest-growing companies in the sector. Headquartered in London, we have more than 1000 staff covering over 50 nationalities (and counting!) working across more than 27 offices worldwide and serving more than 45,000 clients every day.
Hard work pays off: Ebury has just received a £350 million investment from Banco Santander and has won over 20 internationally recognised awards such as the Growing Business of the Year 2019: Larger Company (Turnover £50m+) and Financial Times: 1000 Europe’s Fastest-Growing Companies (which we have been awarded twice: 2017 and 2019!).
In September 2021, Ebury was named one of the top 15 European Fintechs to work for by Glassdoor and AltFi.
None of this would have been possible without our proudest achievement: our great people. Enthusiastic, innovative and collaborative teams, always ready to disrupt and revolutionise the fast-paced Fintech sector.
As Office Manager, you will be the ‘heart and soul’ of the team, responsible for ensuring that everything runs smoothly and your colleagues have everything they need to succeed. Working closely with the Country Manager and the NL office manager, this is a varied and interesting position and requires someone with a flexible, pro-active and supportive approach.
The role is part-time, for approx 3-4 days a week for 4-5 hours a day. In this role, you will report directly to the Country Manager with a dotted line to the Senior HR Business Partner for Central Europe.
Roles & Responsibility:

• Administration and Facilities Management
• Receiving and organising all paperwork, contracts, invoices, etc.
• Responsible for all office-related needs (ordering office and food supplies, etc.)
• Responsible for managing the postal and cleaning services
• Supporting IT with ordering company equipment
• Organizing team activities (“Ebury events” such as the famous Ebury Christmas Party, sporting events, etc.)
• Supervising and monitoring the work of cleaning and reception staff
• Support and participate in engagement and recognition of new and established employees (creation and distribution of anniversary gifts; arrange and host social events to acknowledge important milestones, etc.)
• Assist with document translation or marketing initiatives as and when required
• Managing guests visits (agendas, catering, reservations, other requested services) Ensure payment of office invoicing
• Support on other duties as and when required by the business
• Liaise with the landlord and management of the lease agreement
• Management of external service provider contracts
• Compliance with Health and Safety and Fire Safety standards
• Responsible for running the new employee induction program including issuing employment documents and related administrative matters (IT, phones, office supply, etc.) Human Resources
• Onboarding / offboarding of our employees
• Local HR support for the teams e.g. Edenred, NMBS Commuting etc
• Support in HR administration (Dimona / payroll absences)
• Assisting the Central HR function with staff engagement initiatives

About You:

• Highly organised with strong communication skills
• Previous experience as an Office Manager
• A positive, flexible and supportive approach
• Experience in organising small events (lunches, after-works etc.)
• Able to work autonomously and use your own initiative
• Fluent (working proficiency) in English
• Fluent French
• Intermediate Dutch

We believe in inclusion. We stand against discrimination in all forms and have no tolerance for the intolerance of differences that makes us a modern and successful organisation. At Ebury, you can be whoever you want to be and still feel a sense of belonging no matter your story because we want you and your uniqueness to help write our future.

Location: Avenue des Arts 52,1000,Bruxelles, 1000 Brussels

Job Type: Part-time