Officer, NATO Satellite Offices

工作内容

Primary Location

Belgium-Brussels

NATO Body

NATO International Staff (NATO IS)

Schedule

Full-time

Application Deadline

02-Sep-2024, 11:59:00 PM

Salary (Pay Basis)

6,118.54

Grade

NATO Grade G15

• SUMMARY
  

The Office of Financial Control (OFC) is responsible for the management of financial and budgetary control systems for several NATO entities, primarily the NATO International Staff (IS) civil budget. As the custodian of member Nations’ funds, the OFC provides reliable and value adding financial and procurement services in support of front-line Divisions, enabling them to achieve their objectives. It works to comply with International Public Sector Accounting Standards (IPSAS) and other best practices, including the management of enterprise risk.

The OFC is responsible for procurement, financial operations, budgeting and reporting for: the NATO IS civil and reimbursable budgets (including satellite offices); all NATO-wide pensions and related funds; bodies and projects located at NATO HQ (NHQ) for which OFC is responsible for providing procurement, budgetary, financial and accounting services. The OFC is also responsible for providing procurement, cash management, finance and accounting support to a number of extra budgetary funds (including trust funds) and bilateral arrangements, including the Tax Reimbursement Agreement with the United States (U.S.). The NATO-IS budget includes Brussels Headquarters operations as well as NATO Satellite Offices (NASOs). The Office of Financial Control is organised around five functions, with a Front Office overseeing these functions:

• Budget, Planning and Analysis and Procurement;
• Control, Accounting and Finance including Missions (Duty Travels);
• Treasury;
• Strategic Analysis and Reporting (SAR); and
• ERP Competency Centre.
  

The Programmes, Finance and Control section is part of the Control, Accounting and Finance (CAF) branch and is responsible for the review and verification of (1) non-procurement related transactions such as grants, cooperative agreements, and similar types of arrangements that do not fall within the remit of the OFC Procurement Service and (2) NASO expenditures and activities. It ensures that appropriate credits are committed to cover the financial liabilities associated with this type of transactions, that transactions are properly justified and documented. It also supports the Head of the Control, Accounting and Finance (CAF) branch in the process of development or concurrence of policies, documents, reports and procedures relating to non-commercial arrangements, NASOs and Extra-Budgetary Funds (EBFs).

The incumbent is the expert and main focal point in the development and review of NASO expenditures and NASO related finance arrangements, policies and procedures. The incumbent liaises with different NASOs and their supporting Divisions to provide advice on solutions to business needs, highlight and manage associated financial risks and mitigation measures, and relevant policies and procedures.

The incumbent ensures that all financial transactions are properly documented, justified and concurred by the Financial Controller and comply with applicable regulations, are properly recorded, and do not expose the Organization to unjustified financial risks.

• QUALIFICATIONS AND EXPERIENCE
  

Essential

The incumbent must:

• have a university degree or equivalent level of qualification from an institute of recognized standing in economics, accounting, business administration, public administration, finance, management or related discipline;
• have at least 3 years’ of relevant working experience in an international organisation, governmental or private sector in financial management, some of which at supervisory level in the finance domain;
• have proven experience with the review and drafting of Standard Operating Procedures, policy documents or other procedural documents;
• have experience with the management of stakeholders, interaction with senior representatives of corporate departments, and participation in strategic stakeholder meetings;
• possess interpersonal and communication skills;
• have proven experience with the use of ERP systems such as Oracle e-Business Suite or SAP;
• have proven experience in accounting or valid professional accounting certification issued by a recognised chartered institute of accountants;
• possess detailed working knowledge of commercial and/or government accounting standards, principles and procedures (e.g. IPSAS, IFRS);
• be flexible to travel;
• possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; and II (“Elementary”) in the other.
  

DESIRABLE

The following would be considered an advantage:

• Additional relevant working experience in an international Organisation, governmental or private sector or financial management, some of which at supervisory level in the finance domain;
• familiarity with or knowledge of the organisation and operation of NATO, more particularly the NATO International Staff;
• experience of working with geographically dispersed teams, particularly with diverse regulatory frameworks;
• knowledge of and/or experience in the NATO financial processes and regulations applicable to appropriated and non-appropriated funds;
• current project management certification in methodologies such as Prince2 or Project Management Institute (PMI) Project Management Professional (PMP);
• knowledge of and/or experience with the management, accounting or control of government or international organisations’ financial assistance programmes.
• MAIN ACCOUNTABILITIES
  

Planning and Execution

Ensure that optimised processes and documented procedures are in place to review, execute and record accurate and timely transactions and arrangements in accordance with the relevant standards (e.g. NATO Financial Regulations, IPSAS and Civilian Personal Regulations (CPR)). Oversee processes that are required to document fund availability, ensuring the propriety of proposed expenditures and checking the financial viability of required payments and receipts in accordance with the NATO Financial Regulations and the Financial Rules and Procedures. Provide back up support to the wider Programmes and EBF team when needed.

Project Management

Contribute and support activities and initiatives as an expert in financial management, financial risks, financial regulations and procedures. Work in close coordination with colleagues in the OFC and other areas of the NATO HQ to clarify financial management and procedural issues relating to NASO transactions and project activities. Participate to the evaluation and implementation of Committee Of Sponsoring Organisations (COSO) and contribute to issue resolution processes, taking corrective action as necessary and providing regular reporting to Head, Control, Accounting and Finance (CAF) Branch

Stakeholder Management

Build and maintain an effective working relationship with different representatives of the NATO Satellite Offices, such as Heads of Satellite Offices, Administrative staff and the Divisional Budget Officers. Maintain regular contacts with the Budget Planning and Analysis Service concerning all budgetary and financial matters of the Civil Budget.

Expertise Development

Support the Head, Control, Accounting and Finance (CAF) branch, in the shaping of appropriate framework of the NATO Satellite Office to align it with best practices and generally accepted standards applicable to the administration and financial control. Stay abreast of significant policy, methodological and technical developments relevant to the mission of the OFC. Provide the NATO Satellite Offices with advice regarding financial matters. Actively participate in any audit procedures; both internal as external. Provide training and support whenever necessary

Policy Development

Contribute to policy development in the areas of programme and project management, development and negotiation of non-procurement related arrangements such as grants, cooperative agreements and execution management agreements, and management of EBFs. Establish and document the related internal control activities and procedures.

Organisational Efficiencies

Review relevant financial operations, processes and procedures to identify opportunities for the improvement of efficiency, effectiveness and control. Support efforts undertaken to implement new tools and solutions for the management of non-procurement related transactions and EBFs.

Knowledge Management

Ensure appropriate storage and sharing of knowledge and information relating to NATO Satellite Offices. Monitor relevant risks and control activities. Communicate and share relevant information with other Units and Services in OFC and with stakeholders in timely manner.

Financial Management

Perform activities involved in the control and monitoring of all NASO transactions, including where Procurement intervention is required. Assist with the preparation of financial reports and reconciliation activities. Perform the verification and approval, within the limits of their warrant, of non-procurement transactions and arrangements. Examine agreements, justifications, vouchers and related documentation and assist with cost accounting and analysis as required. Examine requests for commitment of appropriated and non-appropriated funds for which the OFC is responsible and ensure that they are in accordance with the provisions of the NATO Financial Regulations (NFRs), Financial Rules and Procedures (FRPs)Ps, Civilian Personnel Regulations (CPRs) and any other applicable financial regulations and relevant financial board or committee decisions.

Perform any other related duty as assigned.

• INTERRELATIONSHIPS
  

The incumbent reports to Officer, Programmes Finance and Control who leads the Programmes, Finance and Control section within the CAF branch. The Officer, NATO Satellite Offices works in close coordination with other enterprise projects and initiatives, works closely with the NASO staff, other OFC Heads of Branches/Sections as well as internal clients: Budget Officers, project and programme managers of Divisions and Independent Office.

Direct reports: N/A

Indirect reports: N/A.

• COMPETENCIES
  

The incumbent must demonstrate:

• Achievement: Creates own measures of excellence and improves performance.
• Analytical Thinking: Sees multiple relationships.
• Clarity and Accuracy: Monitors others’ work for clarity.
• Conceptual Thinking: Applies learned concepts.
• Customer Service Orientation: Makes things better for the customer, addressing underlying customer needs.
• Impact and Influence: Uses indirect influence.
• Initiative: Is decisive in a time-sensitive situation.
• Teamwork: Solicits inputs and encourages others.
  

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:

In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation’s need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation’s skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

• USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS
  

Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable:

• For NATO civilian staff members only: please apply via the internal recruitment portal ( link );
• For all other applications: www.nato.int/recruitment
  

Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process.

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More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm)

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities.

NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate.

• ADDITIONAL INFORMATION
  

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website . Detailed data is available under the Salary and Benefits tab.