Administrative Assistant

☞ Enterpryze Consulting Ltd.

View: 125

Update day: 26-11-2025

Location: Brussels Brussels Capital

Category: Finance / Bank / Stock IT - Software IT - Hardware / Networking Information Technology Executive management Mechanical / Technical Maintenance

Industry:

Loading ...

Job content

Administrative Assistant


  • Working Location:Brussels, Belgium
  • Security Clearance:NATO Secret / SC
  • Language:High proficiency level in English language


EXPERIENCE AND EDUCATION:


Essential Qualifications/Experience:

· Higher vocational training in a relevant discipline with 1 years post-related experience, or a secondary educational qualification with 3 years post-related experience
· 3+ years of recent experience in administrative work
· Good knowledge and experience in the use of Microsoft Office packages (SharePoint, Word, Excel, PowerPoint and Access or other database applications), in the use of computer-based tools for maintaining established web pages
· Ability to take initiative and a flexible approach allowing to respond reliably and competently to changing requirements in a demanding environment


Desirable Qualifications/Experience:

· Experience with business intelligence (BI) tools such as Microsoft PowerBI and dash board status generation
· Prior experience of working in an international environment comprising both military and civilian elements
· Knowledge of NATO responsibilities and organization, including NATO HQ, ACO and ACT


DUTIES/ROLE

  • Provide comprehensive administrative support to the Chief Technology Officer
  • Assist in arrangements for travel/in-theatre assignments, including associated NATO Travel Authorization, reserve accommodation where appropriate, submit security clearances/visit requests, and prepare purchase orders for conference/exhibition fees
  • Assist in organizing meetings, workshops and conferences in accordance with Agency procedures
  • Responsible for the administrative organizational aspects including requesting conference facilities/hotel accommodation, processing approvals/memos/invitations, requesting linguistic services, quotes from caterers and support to participants
  • Process electronic purchase requests into financial control systems as required
  • Provide administrative support to the Agency Technical Design Authority, working groups and activities including related information management in web portals
  • Prepare correspondence, reports and documents, using word processing, spreadsheet and graphics applications, in accordance with the Agency’s official document formatting guidelines
  • Prepare and process web formatted information, maintaining content pages in SharePoint portals, and ensure that information is kept current and up to standard for publication
  • Fil correspondence and documents in accordance with the Agency’s procedures and provide assistance in obtaining requested documents
  • Prioritise work from several staff at the same time and process it accurately and speedily
  • Act as a point of contact for supported team members and deal diplomatically and effectively with a wide variety of issues including answering enquiries and incoming telephone calls, and assist in the scheduling of the day to day business within the CTO Management Office
  • Maintain electronic database/diaries for supported staff
  • Check correspondence between calendars/attendance lists, leave cards and duty travel
  • Keep shared oversight calendars populated and accurate
  • Determine, control and maintain the information flow, including e-mail other media within the supported team
  • Develop and maintain entries to the relevant information systems, including SharePoint sites, financial, operational and managerial data
  • Produce PowerPoint presentations as required
  • Assist supported staff in following the Agency’s procedures and guidelines and give appropriate advice
  • Deputize for higher grade staff or other colleagues in times of absence
  • Perform other administrative duties that may be required
Loading ...
Loading ...

Deadline: 10-01-2026

Click to apply for free candidate

Apply

Report job
Loading ...

SIMILAR JOBS

Loading ...
Loading ...