Administrative Assistant

☞ Alter Domus

View: 125

Update day: 16-11-2025

Location: Brussels Brussels Capital

Category: IT - Software IT - Hardware / Networking Information Technology

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Job content

For our office in Belgium, we are currently looking for an ADMINISTRATIVE ASSISTANT. We offer a dynamic and international corporate atmosphere as well as the benefit of customized training adapted to your needs throughout your career.

JOB DESCRIPTION


We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing some of our client’s administrative activities.


Team support

  • In charge of the reception of the office: welcoming the clients, general support to visitors, incoming calls, in and out post-mail;
  • Supporting the Director of the office in his administrative related tasks;
  • Solving of the administrative and office issues;
  • Ordering office supplies and acting as the main contact for the IT helpdesk in Luxembourg;
  • Supporting the team on ad-hoc projects.

Client’s support

  • Contributing to keeping up to date our internal databases (MDM, ADConnect...);
  • Providing assistance in the billing process, monitoring of pending payments;
  • Preparing, collecting and sending payment instructions to banks;
  • Assisting in the opening of new bank accounts, contacts with bank(s);
  • Organising and collecting documents for notarization or legalisation;
  • Participating actively in corporate work on your clients; preparation of agenda, proxies, drafting minutes, follow up on invitations…;
  • Collecting signature of documents, including contracts, under the supervision of the team;
  • Participating to all administrative tasks related to your portfolio.

YOUR PROFILE


  • You are fluent in both written and spoken English and French, Dutch is an asset;
  • You have 1 to 3 years of experience in an administrative role;
  • You are MS-Windows software literate, master of Outlook and Lotus notes is an asset;
  • You demonstrate a pragmatic approach to problems;
  • You are organised, flexible and able to manage several skills;
  • You demonstrate good communication and reporting skills;
  • You demonstrate a reliable personality, focused on integrity and confidentiality;
  • You are a good team player (helpful, showing solidarity and share information).
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Deadline: 31-12-2025

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