Administrative Assistant

Job content

K&L Gates GP delivers legal services on an integrated and global basis, with more than 2,000 lawyers across five continents. Positioned at strategic intersections of the global economy, K&L Gates has a strong local presence in key capital cities and world commercial and financial centers. The firm’s extensive latticework of lawyers, practices, and offices - more than 300 lawyers in Europe’s largest economies and one of the largest international practices in Asia among US law firms - creates a worldwide network to serve clients’ growing international needs, with lawyers counseling clients on their most sophisticated legal challenges in all areas of corporate and regulatory law and litigation.

K&L Gates is looking for a full-time (38 hours) Junior Administrative Assistant to join its Brussels Office.

We offer:

• An opportunity to work in one of the most reputable law firms in the world
• Competitive salary (including luncheon vouchers, public transport, medical and pension group insurance, extra-legal holidays, structured working from home policy, loan of laptop and cell phone)
• Creative work environment in a great team of professionals
• A progressive, collegial and dynamic work environment
• The prospect of gaining professional experience, with in-house and external trainings on the latest developments in IT, language and business skills
• A Temporary position with a 6 months contract to cover maternity leave.

JOB DESCRIPTION:

In this role you will be focused on working with the Brussels Administration support team and reporting to the Director of Administration. This will include:

• Assistance to the Brussels lawyers in their day to day assignments
• Coordination of agendas, scheduling meetings, video conferences, WebEx and telephone calls
• Assistance with client conflict checks, client matter openings, time entry recordings, billing preparation and invoice collections
• Coordination of hotel and travel arrangements and related expenses processing
• Drafting and editing of Word, Excel and PowerPoint documents
• Assisting colleagues with overflow work and providing backup administrative support during periods of annual or personal leave
• Providing timely cover at reception and all related tasks (mail, deliveries, meeting room management, catering orders, booking restaurants, etc.) as required
• Variety of administrative responsibilities as required by workflow

WE ARE LOOKING FOR:

• Excellent English, Dutch and/or French language skills, other languages would be an asset
• Previous work experience in a similar environment is an advantage but not essential
• Flexible, resilient, pro-active and dynamic personality
• Excellent organizational skills and an eye for detail and accuracy
• An interest in either HR, IT or Accounting and Finance a major plus

To submit your application, please apply via LinkedIn.