Admin Assistant-VP

Jobinhalt

Job Description

As a FedEx Executive Assistant you will be responsible for supporting a VP at FedEx to perform with optimal efficiency by providing a full, professional and comprehensive administrative and support service.

Key Responsibilities

• Deal courteously and diplomatically with all levels of contact within FedEx, Customer & External organisations.
• Plan and prioritize the evolving workload for VP, ensuring that optimal progress is maintained and results achieved for both short term and longer term responsibilities.
• Organise VP agenda by scheduling events in the most effective way to support achievement of the VP’s objectives, whilst accommodating the requirements of other parties involved.
• Plan ahead for VP absence, travel and vacation communicating to stakeholders as required and developing and co-ordinating cohesive travel itineraries.
• Provide comprehensive and efficient secretarial services including preparing information and logistics for meetings, drafting correspondence, creating and updating reports and manuals, presentations, running projects etc.
• Maintain an effective and secure system to collate and manage information flows and approvals inc. for HR and Finance related information and for Expense and Invoice processing and tracking. Ensure compliance with FedEx processes and policies.
• Provide support / cover as and when needed for other MD/VP/SVP assistants e.g. during absence or vacation.
  
  

The Ideal Candidate Will

• Be an Admin Assistant with strong interest in classical admin job (agenda management, travel arrangements, daily office management etc.) but also in the broader sense (meeting notes taker, Powerpoint preparations, Department Analytics and number crunching, Project Management,...).
• Have common sense, humor and keeps calm under stress.
• Can handle change at a fast pace - also when it happens to you.
• Be an out-of-the-box problem solver.
• Be just out of college/university and looking for a first job (wants to start a career and sees this as a stepstone) or be seasoned with years of experience.
• Be flexible
• Be a self-learner and eager to learn new process, tools, etc.
• Be analytical and have an interest in people, service and profit.
• Have worked previously in an IT department, it helps but is not a must.
• Be passionate about providing advanced level secretarial/administrative support services in an international and dynamic environment.
• Be able to work autonomously with integrity and discretion.
• Have excellent written and verbal communication skills, plus fluency in English and local language.
• Have excellent planning and organising skills with experience of coordinating multiple arrangements within required timeframes
• Have good judgement and decision making skills.
• Be Quality focused, accurate with attention to detail.
• Have good PC Skills including all MS Office packages.
• Be able to work legally in Belgium (pls refrain from applying if not in possession of the required permit to work in Belgium)
• Be able to travel by plane, train, car etc.
  
  

What We Offer

• FedEx offers employees a competitive benefits and reward package including a wide array of formal training and on the job learning opportunities.

• FedEx is one of the most admired companies and trusted brands year after year

• In joining FedEx, every team member commits to our Purple Promise — to make every FedEx experience outstanding—for the customer and for our fellow team members.

• Being a part of FedEx means you are a part of a global network of solutions that only continues to strengthen its capability to deliver what our customers need anytime, anywhere.
  
  

FedEx was built on a philosophy that puts people first, one we take seriously. We are an equal opportunity employer and we are committed to a diverse and inclusive workforce in which we provide growth opportunities for all

Our Company

FedEx Express is one of the world’s largest express transportation companies and has consistently been selected as one of the top 10 World’s Most Admired Companies by "Fortune" magazine. Every day FedEx delivers for its customers with transportation and business solutions, serving more than 220 countries and territories around the globe. We can serve this global network due to our outstanding team of FedEx team members, who are tasked with making every FedEx experience outstanding.

Our Philosophy

The People-Service-Profit philosophy (P-S-P) describes the principles that govern every FedEx decision, policy or activity. FedEx takes care of our people; they, in turn, deliver the impeccable service demanded by our customers, who reward us with the profitability necessary to secure our future. The essential element in making the People-Service-Profit philosophy such a positive force for the company is where we close the circle, and return these profits back into the business, and invest back in our people. Our success in the industry is attributed to our people. Through our P-S-P philosophy, we have a work environment that encourages team members to be innovative in delivering the highest possible quality of service to our customers. We care for their well-being, and value their contributions to the company.

Our Culture

Our culture is important for many reasons, and we intentionally bring it to life through our behaviors, actions and activities in every part of the world. The FedEx culture and values have been a cornerstone of our success and growth since we began in the early 1970’s. While other companies can copy our systems, infrastructure and processes, our culture makes us unique and is often a differentiating factor as we compete and grow in today’s global marketplace.