Documentation Officer

☞ Emerson

Aussicht: 170

Update Tag: 26-11-2025

Ort: Liège City Liège

Kategorie: Verwaltung / Büro / Assistent

Industrie: Industrial Machinery Manufacturing

Position: Entry level

Jobtyp: Full-time

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Jobinhalt

Job Description

Documentation Officer

As a documentation officer, you will join a growing office team. You will be responsible for the constant follow-up of the documentation (orders, customers, suppliers, internal files, certificates, ...). For this purpose, you will carry out different types of administrative tasks, including the sending of the final documentation of the valves (material and conformity certificates) to the customers. You also ensure the transfer of customer feedback to the appropriate internal department and/or subcontractors.
  • Tasks / activity of your position

You carry out the following tasks:

Quotation :
  • Preliminary documentation calendar (if requested).
  • Preliminary documentation when necessary
  • Preliminary review / comments of Supplier Documentation List

Order documentation :
  • Analyse and check of customer requirement (kick-off meeting, order, customers’ specifications)
  • Establish the documentation calendar submission and issue the Supplier Documentation List
  • Require the documents internally according to the customer’s calendar
  • Communicate with customer and submit the documentation in due time
  • Forward internally the customer’s comments and expediting of the modifications
  • Manage the documents revisions
  • Check the suppliers’ documentation in regards with the ITP
  • Establish the electronic final documentation (and paper if requested), according to the customer requirement
  • Storage and maintenance of the documentation per order.
  • Documentation status update

Administrative works :
  • Storage and follow-up of the documents received from the supplier per project
  • Manage suppliers’ certification. (Certificates & procedure up to date)
  • Documentation inspections follow-up
  • Issue or send any declaration or certificate requested by the customer
  • Making readable documents according to the customer requirement
  • Documents update (Supplier Document List,…)
  • Challenges of the position
  • Provide the documentation on time and according to customer requirement
  • Provide the final documentation in due time for the inspection in respect of all the technical requirements
  • The documentation officer needs to be organized, rigorous, concentrate, methodical, logic, flexible, diplomate and stress resistant.

Professional Qualification, Training, And Experience
  • Good office knowledge (Excel, Word)
  • Good communication skills
  • Attentive to customer’s feedback
  • Good level of English required (especially in written form)
  • Knowledge of ERP (ODOO) is an asset
  • Interest in an international industrial company
  • Dynamic and motivated with the desire to learn
  • Punctual, reliable, and willing to invest

Packaging
  • The opportunity to join the international EMERSON group and to develop your talents and your career.
  • The opportunity to join a company of human size, in perpetual development and in very strong growth.
  • The opportunity to join a dynamic team and to evolve in a pleasant work environment.
  • A competitive salary package, commensurate with your expertise and experience.
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Frist: 10-01-2026

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