MarCom Support

Jobinhalt

Are you a communicative and detail-oriented team player and are you looking for (a first) experience in Marketing Communications? Would you like to coordinate company visits and events? Then perhaps this varied temporary job as MarCom Support is something for you! In this position, you’ll offer all-round support (organisational, practical, administrative, ...) to our UBS MarCom team. Interested in this diverse role? We want to hear from you!

YOUR KEY RESPONSIBILITIES

Organising company visits

• You coordinate company visits and communicate with the different stakeholders (requestor, company guides, service providers, horeca, ...).
• You coordinate price offers and orders with our Purchase team.
• You prepare meeting rooms and locations for the visitors.
• You keep the company visit planning up-to-date and manage the accompanying to do list.
• You take the lead in updating and improving the company visit procedure.

Support of internal events

• You offer support in the coordination and organisation of small, recurring internal events.

Various MarCom support tasks

• You perform various support tasks for ‘internal clients’.
• You check, correct and update existing PowerPoint presentations or create new ones.
• You create and order promotional material and manage a small stock of promo material on our Tienen site.

General MarCom administration & support tasks

• You prepare material for shipments, sponsoring, archiving, promo material requests from departments, material for visits or events, ...
• You do all kinds of DTP work (editing or updating all sorts of documents, intranet pages, (paper) mailings, ...
• You update our picture library.
• You check and transfer files from our server to our SharePoint site.
• You update the lay-out and/or content of commercial or technical assets in Adobe InDesign or Photoshop.
• You take care of the practical processing and handling of results of online and offline mailings (Mailchimp or paper).

Sporadic back-up for reception

• You sporadically fill in for our reception desk when our Front Desk Officer Joke is absent.
• You answer and redirect incoming calls.
• You welcome and guide visitors.
• You handle horeca or travel reservations upon request.
• You handle incoming and outgoing postal documents.

YOUR PROFILE

• You’re communicative, stress-resistant and a team player.
• You’re a well-organised, flexible multitasker and can switch between tasks easily.
• You’re enthusiastic and have a positive mindset.
• You work with respect for confidentiality.
• You have strong organisational and planning skills.
• You speak and write Dutch and English fluently. French is a plus.
• You know the ins and outs of the MS Office package (Word, Excel, PowerPoint, ...).
• You have experience working with the Adobe Creative Cloud package (InDesign, Photoshop, ...).
• You have a Bachelor’s degree in Office Management, Management Assistant, Marketing and/or Communications or equivalent experience.

OUR OFFER

• A full-time temporary job for a period of 6 months.
• The possibility to work from home 2 days a week, except on days of company visits or events.
• A (first) experience in Marketing Communications with a diverse task package.