Administrative Assistant

Contenido de trabajo

Job DescriptionAs an Administrative Assistant, you will provide administrative support in a variety of functions to an individual, team, department or another group in an organization (vs. an entire office). You will collect, review, and analyze data and prepare reports, charts, budgets, and other presentation materials. You will respond to or route routine inquiries from external or internal sources. You will schedule and coordinate meetings, travel, and other group activities. You may be responsible for creating reports and distributing on a regular schedule.Responsibilities

• Compile and analyze basic information for inclusion in reports or presentation materials, prepares charts, graphs, or tables as necessary.
• Receive and respond to routine correspondence following established procedures not requiring management review.
• Handle confidential and sensitive material.
• Independent decision making regarding planning, organizing, and scheduling work.
• Assist in the performance of general administrative procedures, including data entry, equipment identification, equipment service, and preventive maintenance.
• Contribute to proper resource utilization, cost containment, procedural compliance, and customer service levels.

Qualifications

• High School degree or equivalent required.
• 2 years required, 3 years preferred of administrative support preferably in similar industry.
• Word processing, spreadsheet, and graphics software skills.
• Requires a broad understanding of organization operations, organizational procedures, and personnel.
• Principles and processes for providing customer and personal services, including customer needs assessment, meeting quality standards for services, evaluating customer satisfaction.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, transcription, designing forms, and other office procedures and terminology.
• Ability to explain and teach appropriate policies, procedures and practices. In the purchasing role, negotiating with suppliers on discounts and payment terms and influencing their involvement in problem resolution.
• Strong verbal and written communication skills.
• Strong computer skills.
• Awareness of products, suppliers and trade discounts related to procurement activities is preferred.
• Strong comprehension of WESCO systems, policies and procedures concerning purchasing, inventory, quality and administration is preferred.

Wesco International, Inc., including its subsidiaries and affiliates (“Wesco”) provides equal employment opportunities to all employees and applicants for employment. Employment decisions are made without regard to race, religion, color, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, or other characteristics protected by law. US applicants only, we are an Equal Opportunity and Affirmative Action Employer.OrganizationAt Wesco, we build, connect, power and protect the world. As a leading provider of business-to-business distribution, logistics services and supply chain solutions, we create a world that you can depend on. Wesco offers a best-in-class product and services portfolio of Electrical and Electronic Solutions, Communications and Security Solutions and Utility and Broadband Solutions. Harnessing 100 years of ingenuity and expertise, we increase profitability, improve productivity and mitigate risk for thousands of customers worldwide. With millions of products, end-to-end supply chain services and leading digital capabilities, Wesco provides innovative solutions to meet customer needs across commercial and industrial businesses, contractors, government agencies, institutions, telecommunications providers and utilities. Wesco operates approximately 800 branches, warehouses and sales offices in more than 50 countries, providing a local presence for customers and a global network to serve multi-location businesses and multi-national corporations.Our company’s greatest asset is our people. From our corporate and field offices to our distribution sites, Wesco employs over 20,000 professionals around the globe. Wesco is committed to fostering diversity and inclusion across our workforce by embracing the unique perspectives, authenticity and individuality our team members contribute to the company. Be You, Be the Difference, Be your Best!Headquartered in Pittsburgh, Pennsylvania, Wesco is a publicly traded (NYSE: WCC) FORTUNE 500® company.