Budget Officer

Contenido de trabajo

OPEN TO NATO INTERNATIONAL CIVILIAN STAFF ONLY

1. SUMMARY

Budget, Planning and Analysis (BPA) Section, within Executive Management Division, analyses, proposes for approval and facilitates the discussion of the Civil Budget. It also monitors the execution of the Civil Budget, in conjunction with the International Staff Office of Financial Control. The Civil Budget operates in an Objective-Based Budgeting (OBB) framework comprising the Medium Term Financial Plan, annual Budget Estimates and Operational Performance Measurement.

Under the general direction of the Head of BPA, the Officer, Budget will lead compiling, analysing, preparing and reporting tasks of the Civil Budget and other smaller related budgets. S/he will support the costing of the International Staff administrative and support services, and establish and keep up-to-date a broad budgetary, financial and documentary database for informational, statistical and analytical purposes. The Officer, Budget will build and maintain constructive customer relations with the full scope of parties involved in budgetary and financial management of the Civil Budget. S/he will show initiative and will integrate and contribute to the constructive and positive team spirit of the Section.

2. QUALIFICATIONS

AND

EXPERIENCE

ESSENTIAL

The incumbent must:
have an economic, accounting, public or business administration degree from a recognised university;

have at least six years of experience in budgeting;

be conversant with modern budget and accounting methods, including Enterprise Resource Planning (ERP) systems;

have a good knowledge of various types of budgets and of financial control procedures;

have a knowledge of budget planning;

have knowledge and/or experience in data management;

have knowledge and/or experience with an OBB methodology;

have experience in the establishment of medium and long term forecasts and plans, including strategic planning;

possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one; II (“Elementary”) in the other; and,

DESIRABLE

The following would be considered an advantage:
budgetary experience in the public sector or in an International Organisation;

knowledge of and/or experience in International Public Sector Accounting Standards.

3.

MAIN

ACCOUNTABILITIES

Financial Management

Analyse and prepare requests for reimbursements of operating costs and administrative support. Deal with requests from customers on a daily basis and work out effective solutions to financial and budgetary issues.

Project Management

Integrate budgetary and financial processes in the ERP system and take into account financial management of International Staff services in the NATO Headquarters. Apply internal cost and budgetary controls and participate actively in the development of the ERP system.

Planning and Execution

Organise and handle all aspects of the day-to-day BPA work. Replace and represent the Head of BPA as required in his/her absence.

Organisational Efficiencies

Develop and utilise a reporting mechanism to provide support to Divisions and Independent Offices in terms of planning, execution and decision-making. Improve and further develop the implementation of the OBB framework and the ERP system. Initiate and develop processes and procedures to improve the existing methodology, and extend them to other services provided by the International Staff to third parties.

Knowledge Management

Screen, analyse and consolidate budget proposals and information received from Divisions and Independent Offices. Initiate and write up financial and budgetary documents in a complete, accurate, structured, clear and transparent way.

Information Management

Collaborate with the International Staff Divisions and Independent Offices to keep up-to-date documentation for reference purposes and statistical/financial analysis. Contribute to the development and maintenance of budgetary, financial and personnel databases and applications required for BPA’s business development, in particular those related with the OBB framework and the ERP system.

Expertise Development

Examine in detail with the requesting services, their budgetary requests and proposals for expenditures in relation to the achievement of their mission. Represent the Assistant Secretary General for Executive Management in the Contract Awards Committee. Participate in medium and long term planning and decision-making. Initiate and carry out specific studies on trends of expenditures and their financial implications for the budget and establish planning scenarios and medium and long term strategic forecasting models.

Stakeholder Management

Build and maintain a close relationship with members of the Budget Committee by providing information and clarification, contributing to building trust. Maintain regular contacts with the Office of the Financial Control concerning all budgetary and financial matters of the Civil Budget. Maintain close relationships with partner nations and other NATO Bodies and provide support and services in budgetary and financial matters.

Policy Development

Contribute to policy development in the budgetary and finance domains, including reviews of the NATO Financial Regulations and Financial Rules and Procedures.

People Management

Supervise and direct the work of other team members, as needed.

Perform any other related duty as assigned.

4. INTERRELATIONSHIPS

The incumbent reports to the Head of BPA as a member of a small team. S/he will participate as a supporting staff member in Budget Committee meetings and in various ad hoc Committees and working groups dealing with financial or budgetary matters. S/he will liaise with all International Staff services, senior management and leadership, with national delegations, partner nations and other NATO Bodies as required.

Direct reports: N/a

Indirect reports: N/a.

5. COMPETENCIES

The incumbent must demonstrate:
Achievement: Creates own measures of excellence and improves performance;

Analytical Thinking: Sees multiple relationships;

Clarity and Accuracy: Monitors others’ work for clarity;

Conceptual Thinking: Applies learned concepts;

Customer Service Orientation: Makes things better for the customer, addressing underlying customer needs;

Impact and Influence: Uses indirect influence;

Initiative: Is decisive in a time-sensitive situation;

Teamwork: Solicits inputs and encourages others.

6. CONTRACT

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract.

Contract clause applicable:
In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation’s need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation’s skills profile, and to ensure appropriate international diversity.

The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further period of up to 3 years. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract.

If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years.

Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Régulations.

7. RECRUITMENT PROCESS

Please note that we can only accept applications from nationals of NATO member countries.

Applications must be submitted using e-recruitment system, as applicable:

For NATO civilian staff members only: please apply via the internal recruitment portal (

link

);

For all other applications: www.nato.int/recruitment

Please note that at the time of the interviews, candidates will be asked to provide evidence of their education and professional experience as relevant for this vacancy.

Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser.

More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm).

8. ADDITIONAL INFORMATION

NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply.

Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work.

Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with.

Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements.

The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours.

The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements.

Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment.

For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our

website

. Detailed data is available under the Salary and Benefits tab.