C003554 Assistant (Transport/Supply) (NS) BELGIUM - 31 May

Contenido de trabajo

Deadline Date:Friday 31 May 2024

Requirement: Assistant (Transport/Supply)

Location: Mons, BELGIUM

Full Time On-Site:Yes

Time On-Site:100%

Not to Exceed Rate: 55 EUR

Total Scope of the request (hours): 350

Required Start Date: 1 July 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties And Role

Under the direction of the Senior Administrator, Supply, Travel and Transport, and the daily supervision of the Principal Assistant, Travel, the incumbent will perform duties such as the following:

• TRANSPORT:
• Manage NCI Agency vehicle assets, ensuring that inspections and maintenance are carried out and that all insurance papers and other documentation are current.
• Advise the Senior Administrator Supply, Travel and Transport when a vehicle is required to be out of regular service.
• Maintain transport statistics for Agency vehicles including mileage, petrol use, maintenance issues, costs and produce monthly reports.
• Serve as an official courier for the Agency.
• Undertake driving duties involving movement of passengers and material when required. This may involve shuttle services to other locations and overnight stays when required.
• Provide on-call driving duties as required by the Senior Administrator Supply, Travel and Transport.
• Investigate damages to Agency vehicles and make recommendations regarding repair.
• Assist with lifecycle management of all NCI Agency vehicles including research and recommendations on new vehicles.
• Perform periodic roadworthiness inspections of vehicles.
• SUPPLY/INVENTORY:
• Prepare necessary documentation for the movement of material.
• Maintain a small stock of consumable office supplies to support NCI Agency Mons/Braine l’Alleud staff.
• Work in conjunction with the Supply Section in The Hague to update the supply catalogue of standard stock items.
• Assist in the annual inventory of non-expendable items.
• Assist in the annual inventory of expendable and stock items.
• FINANCE:
• Perform day to day administration of the advance account (petty cash).
• Provide inputs for annual budget call for consumable stock account.
• Develop a recommended spending plan upon receipt of annual consumable budget.
• TRAVEL:
• Assist in reserving rental vehicles or reserving NCI Agency vehicles.
• Verify travel invoices using the Agency’s financial system.
• OTHER RESPONSIBILITIES:
• Performs other duties as may be required

Specific Working Conditions: Normal office environment with some work outside (driving, inspections and maintenance of vehicles).

Requirements

Skill, Knowledge & Experience:

• The candidate must have a currently active NATO SECRET security clearance
• A good general secondary education.
• At least 3 years relevant experience.
• Valid driver’s license and a good driving record for vehicles in the following categories: vehicles up to 8 passengers and vehicles with small trailers.
• Excellent computer skills.
• International driving experience.
  
  

Desirable Experience and Education:

• Working knowledge of motor pool operations.
• Experience in supply/inventory operations.
• Training in First Aid at work.
• Prior experience of working in an international environment comprising both military and civilian elements.
• Knowledge of NATO responsibilities and organization, including ACO and ACT.
  
  

Language Proficiency:

• A thorough knowledge of one of the two NATO languages, both written and spoken, is essential and some knowledge of the other is desirable.
  
  

NOTE: Most of the work of the NCI Agency is conducted in the English language.