Meeting Planner

☞ American Express Global Business Travel

Ver: 120

Día de actualización: 26-11-2025

Ubicación: Flemish Brabant

Categoría: Finanzas / Banco / Acciones

Industria:

Tipo de empleo: Full-time

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Contenido de trabajo

American Express Global Business Travel (GBT) equips companies of all sizes with the insights, tools, services and expertise they need to keep their travelers informed, focused and productive while on the road. With approximately 12,000 employees and operations in nearly 120 countries worldwide, American Express GBT empowers customers to take control of their travel programs, optimizing the return on their travel and meetings investments, while, more importantly, providing extraordinary traveler care.
We’re moving faster than ever and introducing new products, services, and strategies that will revolutionize the travel industry and bring greater value to our business customers. Our clients’ success expands our success, so we put our heart and soul into helping our clients achieve results that exceed all expectations. As the world’s largest travel management company, we are continuing to build alliances with key travel leaders and suppliers throughout the world, strengthening our position as a quality provider to companies of all sizes. Get ready to make impressions that will last.
The Event Manager is responsible for all elements of the end to end management of an event, including sourcing, group air, logistics, financial management and delivery.
He/She will manage the process from Meeting Qualification call and initial venue proposal to post project financial reconciliation, respecting customer and American Express Meeting & Events standards, procedures and policies.
Responsabilities
  • End to End National and/ or International project management
  • Negotiation (Financial, Contractual etc)with suppliers
  • Communication with meeting owners
  • Exhibit leadership skills when managing project team
  • Operational management of the event database (planning, registration)
  • Accurate and timely data management
  • Logistical coordination of the event
  • Maximising of revenue per event and understanding of overall contribution to revenue and P&L
  • Budget reconciliation per event
  • Sound Company product knowledge and ability to cross sell products where possible
  • Analytical Reasoning – using analysis of today’s meeting data for future event delivery
  • Onsite assistance (if required, not mandatory)
  • Financial and Data Reporting per event, per client
  • Additional duties as requested
Qualifications, skills and knowledge
  • Fluent Business English
  • Additional languages are a benefit to the role
  • Customer care excellence
  • Proficiency in Word, Excel and PowerPoint
  • Proficiency in “Mail Merge” capability in Word and “Pivot tables” in Excel
  • Proficiency in Access is a benefit to the role
  • Proficiency in Cvent and/or Lanyon (Starcite) – data entry, eRFP, reporting, budget
  • GDS: Group and individual reservations (depending on market: Amadeus, Sabre, Galileo)
  • Previous experience in event management
  • Flexibility and Ability to adapt
  • Able to work well in a Team
  • Used to working under pressure
  • High level of attention to detail
EVENT
  • On site assistance (if required)
  • Ensure approval is received for any extra service required on site
  • Negotiate cancellations/no shows to minimize costs
POST EVENT
  • Re-negotiate cancellations/no shows to minimize costs
  • Refund unused flights where possible
  • Prepare specific report per event (transparency, compliance, expenses, savings…)
  • Prepare actual Attendee status
  • Prepare actual budget with final cost reconciliation
  • Prepare final invoice for client or individuals

Location
Belgium - Flemish Brabant

It is our policy to provide equal employment opportunities to all individuals based on job-related qualifications and ability to perform a job, without regard to age, gender, gender identity, sexual orientation, race, color, religion, creed, national origin, disability, genetic information, veteran status, citizenship or marital status, and to maintain a non-discriminatory environment free from intimidation, harassment or bias based upon these grounds.

GBT Recruitment Privacy Statement
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Plazo: 10-01-2026

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