Office Administrative Assistant

☞ SoReCC (Societal Resilience & Climate Change)

Ver: 110

Día de actualización: 16-11-2025

Ubicación: Brussels Brussels Capital

Categoría: Otra

Industria:

Tipo de empleo: Full-time

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Contenido de trabajo

About the job:

SoReCC, one of Europe’s leading NfP organizations on Societal Resilience, Risk Management and Climate Change, is looking for a full time Office Administrative Assistant, who will provide support to the Group Managing Director, while assisting with the commercial, research, organisational, operational and finance functions of the company, at a local level.

Main Responsibilities

· Managing key office supply contracts (office rental, mobile, equipment, maintenance etc.).

· Preparing Corporate Credit card expenses reports as needed.

· Archiving of banking documents and payable invoices of SoReCC.

· Handling incoming calls and emails.

· Receiving, handling and archiving documentation, letters, packages and couriers.

· Keeping updated the internal database (contracts, contacts, invoices, other documents).

· Communication with Financial Institutions, Tax Office, Local Authorities.

· Organizing and managing Group Managing Director’s personal and corporate agenda.

· Organizing Group MD’s business and personal trips (Flight, hotel & restaurant booking, schedule coordination for team trips, conferences, monthly travel budget planning, preparing travel documents) as needed.

Required Qualifications

· Bachelor’s degree in Business/Office Management sectors.

· Masters Degree will be appreciated and counted as an extra asset

· Minimum 5+ years of proven work experience as an executive/personal assistant & office manager.

· Belgian or EU citizen.

· Fluency in English, French and German (Italian will be considered as a plus).

· Very good and proven communication and organization skills.

· Diligence, punctuality, and systematic responsible approach.

· Flexible and pro-active approach.

· Ability to work both independently and in a team.

· Excellent knowledge of MS Office and Outlook (experienced user of Word, Excel and Power Point in particular).

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Plazo: 31-12-2025

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