Office Management Assistant

Contenido de trabajo

We are currently looking for an Office and Management Assistant to join our fast-growing team in Brussels.

Your role:
Working under the supervision of the Management Assistant Coordinator, your main responsibilities will be:

Managing the agenda of our executive team, managers and directors, PA responsibilities

Travel arrangements (and everything that involves a travel abroad)

Taking calls and dealing with clients, suppliers and partners

Welcoming clients and guiding them to the relevant person or meeting room

Meeting and event preparation and organization

Office management: being responsible for identifying any needs, placing new orders and controlling office material stock, as well as controlling facilities

Invoice processing and Purchase Order Management related to facilities

Coordinate with the different business support departments

Handle general administrative requests
Requirements
You have at least 1 to 2 years previous experience in a similar position

You are a personal assistant who has had a taste in the international business environments

You are able to manage own work load and prioritize well

You have great attention to detail (especially when checking documents & agenda)

You are good at coordinating successful meetings and events

You are discrete with confidential information (you will be exposed to sensitive information)

You are a good team player with strong interpersonal skills

You are able to work in a challenging environment, manage many tasks simultaneously while being close to the working environment

You have strong computer skills on Outlook, PowerPoint, Word and Excel

You manage and prioritize several competing requests at a time

You have experience of arranging travels for managers (ideally on a global level)

You have the flexibility to adapt to a constantly changing environment

You are fluent in English & French. Spanish or French are an asset.

Why everis?

C areer development : you’ll have access to an endless possibility of trainings via the Everis University, yearly performance reviews and a mentorship program.

We believe in work-life balance and flexibility. You’ll be in a company where you can wear casual clothing, decide your working hours, and telework some days a week.

Multicultural environment .

Your benefits will include: DKV health insurance (100% paid by everis), net allowance, life insurance, meal vouchers, eco vouchers, contribution for internet at home and teleworking equipment allowance and much more...

Referral program . You’ll be rewarded for bringing your talented friends!

Diversity and Inclusion At everis, we believe everyone is unique and different, this is why we bet for an inclusive culture that recognizes and values diversity. We work day after day to create an environment in which we can explore, live and enhance our own singularity. WeAreAllUnique #YouMakeUsUnique

About us Everis is a dynamic, growing and ambitious consulting, IT and professional services firm. We employ worldwide more than 28.000 people and keep on growing, with a 20% annual growth on average. Everis is part of NTT Data, the 6th biggest IT Service Company in the world with more than 100.000 professionals and a turnover of more than 15 billion euros.