Oracle - E-Business Suite Financial Management - Functional SME

Spektrum supports apex purchasers (NATO, UN, EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services, specialised aerospace and defence sales, delivery, and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.

Who we are supporting

The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATO’s member countries and its partners. The agency was established in 2012 and is headquartered in Brussels, Belgium.

The NCIA provides a wide range of services, including:

• Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATO’s communication networks and information systems against cyber threats.
• Command and Control Systems: The NCIA develops and maintains the systems used by NATO’s military commanders to plan and execute operations.
• Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
• Electronic Warfare: The NCIA provides electronic warfare services to support NATO’s mission to detect, deny, and defeat threats to its communication networks.
• Information Management: The NCIA manages NATO’s information technology infrastructure, including its databases, applications, and servers.

Overall, the NCIA plays a critical role in ensuring the security and effectiveness of NATO’s communication and information technology capabilities.

The program

Assistance and Advisory Service (AAS)

The NATO Communications and Information Agency (NCI Agency) is NATO’s principal C3 capability deliverer and CIS service provider. It provides, maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV, and, when required, stand together in the face of attack under Article V.

In order to provide these critical services, in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s, Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.

Role Background

They will be responsible for FinS Service Lifecycle Management activities and will work as part of the SSBA BA FinS Service Delivery team. Duties will be mainly service oriented but they might as well be asked to work on incoming projects. Under the overall direction of the FinS Service Owner and Service Delivery Manager, they will perform duties such as the following.

Role Duties and Responsibilities

• Being responsible for the assigned business applications and services.
• Providing 2nd and 3rd line support to the assigned business applications, by responding to service requests, investigating and resolving incidents and problems, communicating solutions or advices to customers and users on changes and improvements based on best business practices.
• Contributing to the gathering, analysis, setup, design and documentation of new requirements and change requests.
• Providing time estimates for the development and implementation of new requirements.
• Ensures full lifecycle tests of requests for change before they are presented to the user for user acceptance testing.
• Active contribution to relevant projects or service operation across Service Lines where integration is required.
• Providing briefings and presentations.
• Performing other duties as may be required.

Essential Skills and Experience

• A minimum of 4 years current, detailed and relevant knowledge and experience.
• Basic SQL and SQL*Plus knowledge.
• Familiarity with configuration management / versioning
• procedures and tools.
• Able to work under pressure, on own initiative and without constant supervision, to strict and tight deadlines.
• A good team player and a good communicator.
• Experience of working in a team that delivers a highly available service.
• Competent in documenting work done.
• English proficiency level: SLP 3333 according to STANAG 6001.
• A minimum of 4 years current, detailed and relevant knowledge of and experience with Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Basic understanding of the data model for Oracle E-Business Suite Release 12.1.3 and 12.2.10+.
• Working knowledge of the Oracle Unified Method (OUM) and/or the Oracle Application Implementation Methodology (AIM).
• Detailed knowledge of and experience with all Oracle E-Business Suite Release 12.1.3 and 12.2.10+. Financials applications responsibility including System Administrator from setup to functional reporting. This should include but not limited to:
  • Excellent understanding of General Ledger, Accounts Payable, Accounts Receivable, Cash Management and Sub-Ledger Accounting;
  • Strong understanding, Purchasing, and Fixed Assets business flows and setups plus their implications at General Ledger level;
  • Excellent understanding of budget accounting (summary account, budgetary control configuration), encumbrance accounting, accrual accounting and experience of Public Sector accounting processes.
  • Ability to perform a range of Financials associated duties (reconciliation, consolidation, revaluation);
  • Understanding month-end and year-end processes of predefined sub-ledgers and General Ledger;
  • Understanding all aspects of Finance related reporting, including but not limited to identification of appropriate standard reports and the functional design of any additional reports required;
  • Thorough understanding of bank reconciliation process and use of electronic banking payment formats;
  • Knowledge of and experience with all different finance approval workflows (Accounts Payable, Purchasing, General Ledger);
• Understanding internal controls, including but not limited to user access, responsibilities, security rules, report groups, profile options.
• Understanding flexfields configuration.
• Workflow monitoring and troubleshooting.
• Understanding standard open interfaces.
• Understanding Approval Management Engine configuration.
• Experience with writing detailed functional design documents based on new or changed business requirements.
• Experience with the review of business procedures and functional setup. Experience with making recommendations for changes, improvements etc. based on best business practices.
• Experience with preparing, running and documenting unit tests, system tests and user acceptance tests.
• Ability to work with System Administrator and Application Developer responsibilities
• Experience with WebADI

Desirable Skills and Experience

• Recent experience of working in NATO.
• Good knowledge of and experience with all Oracle EBS Release 12.1.3 and 12.2.10+. Purchasing applications and good understanding of the Procure to Pay processes.
• Knowledge of and experience of upgrading EBS Release 12.1.3 to EBS Release 12.2.x.’
• Prior experience with support of NATO’s custom EBS travel add- on.
• Experience with using helpdesk ticketing system like BMC ITSM.

Working Location

• Braine L’Alleud, Belgium

Working Policy

• Hybrid (Time on-site 40%)

Travel

• Some travel to other NATO sites may be required

Contract Duration

• Mar 2024 – Dec 2024

Security Clearance

• Valid National or NATO Secret personal security clearance