PMO & Risk Facilitator

Contenido de trabajo

Site Name: Belgium-Wavre
Posted Date: Jul 15 2021

Job Purpose

The PMO and Risk Facilitator contributes

• to optimise projects, portfolio, risks, resources and other planning execution & capabilities within the support performance Unit (SPU),
• to develop true partnerships with PM (transversal & local), MPU leadership team and central PMO team and finally,
• to communicate proactively key information to all relevant stakeholders (define and implement stakeholder maps and engagement plans)
  
  

Your Responsibilities

In this role you,

• 1/ Portfolio linked to annual objectives and performance management:
  
  • Provide direction for prioritization, risks mitigation
  • Prepare and facilitate project board meetings Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with business goals, objectives and strategy
  • As a leader, personally role models and develops the team towards high performance behaviors in line with the leadership framework.
• 2/ Portfolio up-to-date and optimized:
  
  • Ensure alignment of priorities, scope and resources with S/MPU Leadership Team to so that the portfolio is feasible (challenging but not impossible).
  • Manage the follow up of all projects impacting the MPU whatever the trigger (QIP, Capex, RPC, CAPA, risk management …).
  • Continuously anticipate and follow up potential priority changes while assuring compliance with existing standards
  • Track project portfolio activity completion against baselines.
  • Identify planning risks and issues; propose re-prioritization, remediation or escalation.
  • Ensure best resources allocation
• 3/ PM supported:
  
  • Support PMs in preparing potential projects for project qualification decision by MPU management (GO/NO GO).
  • Ensure potential projects follow a stage gate review process.
  • Educate on best practice and behaviors to manage projects and tools (iPM, Capman).
  • Facilitate localization of Resource Demand Sheet (RDS).
  • Is able to sit next to a PM or at the MPU LT table and have him/herself heard because (s)he is:
    
    • Previous experience in multidisciplinary activities in highly scientific environment with GMP rules (business acumen)
    • Recognized for building true partnership with stakeholders
    • Able to link the S/MPU annual objectives with the portfolio and be able to explain the rationale
• 4/ Capacity managed:
  
  • Apply guidelines provided on capacity calculation
  • Measure performance through defined KPIs
  • Ensure monthly comparison workload/capacity and facilitate any decision/action to ensure coherence and portfolio sustainability.
• 5/ Risk register maintained:
  
  • Provide expertise & direction for prioritization, risks mitigation
  • Prepare and facilitate risk review meetings
  • Develops, tracks and communicates metrics to ensure efforts and resource deployment are implemented effectively and in line with business goals, objectives and strategy
  • Is able to sit next to a risk owner or at the MPU LT table and have him/herself heard because (s)he is:
    
    • Previous experience in multidisciplinary activities in highly scientific environment with GMP rules (business acumen)
    • Recognized for building true partnership with stakeholders
• 6/ Project Review Board Meeting leadership and Drive (+ risks review meeting) Lead and Drive PRB/Risks review meetings:
  
  • Ensuring meeting dynamic and performance
  • Bringing all relevant facts & data to make appropriate decisions if needed
  • Engaging before and after on portfolio execution
    
    

Why you?

Basic Qualifications

We are looking for professionals with the following required skills to achieve our goals (must-have):

• University degree preferably with a scientific orientation (Engineering, Science)
• Minimum of 8 years of experience in the Biopharmaceutical Industry: highly scientific environment, with GMP rules.
  
  

Preferred Qualifications

The following characteristics are assets (nice-to-have):

Project Management Skills

Transversal projects

Portfolio management (optional)

Performance management

Computer literate (MS Office-Project, Excel master, PowerPoint, SharePoint)

Optional: PM certification (PMI, PRINCE2)

Optional: Risks management tools (risks analysis, FMEA)

Why GSK?

Our values and expectations are at the heart of everything we do and form an important part of our culture. These include Patient focus, Transparency, Respect, Integrity along with Courage, Accountability, Development, and Teamwork in a culture of Innovation, Performance and Trust.

Our Vaccines business has a broad portfolio and innovative pipeline of vaccines to protect people of all ages. We deliver over two million vaccine doses per day to people living in over 160 countries.

For further information, please visit www.gsk.com.

Our Department

Global Industrial Operations (GIO):

Once our pioneering treatments have been developed, they are manufactured to the highest standards and distributed across the regions that need them most. Accomplishing this as efficiently and quickly as possible can quite literally be a matter of life and death. So, it’s no wonder that more than 70% of our talented workforce is based within Global Industrial Operations- the essential business unit that manufactures and manages the entire vaccine supply process, from customer order to product dispatch on a global scale. As the name suggests, it operates in a multi-national context across more than 17 sites around the world, working closely in tandem with colleagues from a variety of disciplines and professions. The department is structured in operating units that focus on various aspects of the manufacturing and supply process. These include Industrialization (overseeing the transfer of production from R&D to a commercial level), Supply Chain Management and Technical Services.

If you have a disability and require assistance during the course of the selection process, you will have the opportunity to let us know what specific assistance you require in order to make suitable arrangements.

Our goal is to be one of the world’s most innovative, best performing and trusted healthcare companies. We believe that we all bring something unique to GSK and when we combine our knowledge, experiences and styles together, the impact is incredible. Come join our adventure at GSK where you will be inspired to do your best work for our patients and consumers. A place where you can be you, feel good and keep growing.

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