Events Manager

Job content

We are currently looking for an experienced

Events Manager

Do you have eagle eyes, a creative brain and a passion for organising innovative events?

If so, we want to hear from you.

Our events team is expanding and we are seeking a highly motivated Events Manager with the passion, energy and vision to deliver the most innovative and engaging events.

Friends of Europe (FoE) as a leading think tank known for its ability to connect citizens to policy makers, to facilitate quality debates and enable change in policy making.

“Connect – Debate – Change” is our DNA and central to the way we work. We adopt a whole of society, whole of economy approach, engaging critical thinkers, unusual voices and those that are ready to challenge the status quo.

The Events Manager plays a key role in enhancing our reputation and influence by providing well-organised and smooth running, professional events. Delivering to a high standard, managing costs and contractual requirements is an essential element of the Events Manager’s responsibilities.

As Events Manager You Will Be Responsible For

MAIN DUTIES & RESPONSABILITIES

• Managing the logistics for a portfolio of events while adhering to deadlines and budgets.
• Managing the central FOE agenda of events (selecting dates for events, identifying and managing third parties linked in particular to event venues, event logistics and catering partners etc).
• Contributing to the events strategy as well as processes and procedures.
• Prepare event project briefs and planning schedules for each event.
• Liaising with, booking suppliers and managing costs.
• Briefing and coordinating staff and suppliers before and during the events and providing on-the-job training to programme managers, executives and trainees when needed.
• Coordinating the preparation of materials/publications/presentations needed for the events.
• Managing the administrative part after the events, such as analysis, statistical reporting, financial report, follow-up on improvement actions, etc.
• Being an active team player, working in tandem and back-up with colleague Event Manager and others.
• Executing any tasks and responsibilities commensurate with this position as required by the organisation.
• Driven by the objective to remain an innovative trendsetter when it comes to online, physical or hybrid debates.
  

This is a full-time employee position that reports directly to the Communication & Events Director.

Education, Experience & Knowledge

• Degree level education and at least 4 years in a similar role.
• A practical technical knowledge of sound & vision (remote presentation software & tools).
• Knowledge of hybrid events is a plus.
  

If You Possess The Following Skills

• Excellent project management skills.
• Meticulous attention to detail.
• Highly-motivated creative and enthusiastic personality.
• Team player with pro-active mindset, solution-oriented and positive mentality.
• Ability to plan and deliver against short deadlines.
• A genuine interest in working for a think tank, i.e., non-profit and civil society sectors.
• Ability to think in an out-of-the box manner providing trendsetting and innovative events.
• Ability to work in a dynamic, fast moving high-pressure environment.
• Able to support events also early mornings and evenings, as well as abroad.
• Good verbal and written communication skills in English (knowledge of French and/or Dutch is a plus).
• Good knowledge of Microsoft Office tools.
  

Then we want you on our dynamic team!

OUR OFFER

• A market competitive remuneration with extra-legal benefits;
• The opportunity to work at the forefront of Europe in a dynamic and international environment;
• A chance to build experience in managing communication with strong autonomy and own responsibility.
  

EQUAL OPPORTUNITIES

• Friends of Europe is an equal opportunity employer, offering each candidate matching the minimum obligatory qualifications and experiences an equal chance in employment and promotion procedures.
• This position is open to nationals of EU/EEA member states or Switzerland, and to non-EU nationals in possession of a valid work permit.
• Candidates must be legally and permanently allowed to work in Belgium (no assistance provided to obtain a visa or work permit).
  

How To Apply

• Interested candidates are asked to upload their CV and cover letter in English in electronic format to the CV Warehouse tool on our website friendsofeurope.org (careers).
• The closing date for applications is Wednesday, 11 May 2022 at midnight CEST.
• Shortlisted candidates may be invited for an interview on a rolling basis.