Executive Assistant M/W/X

AIG is a leading multi-brand distributor of premium quality heavy machinery throughout West Africa, serving the industries of mining, quarrying, construction, roadwork, agriculture, recycling among others.

Since 1976, we’ve been thriving to deliver innovative products and services to help our customers accomplish more and succeed in building a better world.

We take pride in the strong, nurturing relationships we have developed over the years with our suppliers and customers alike, abiding by the values: our customers are partners, our employees are family and our main passion is after sales.

Currently, our network of companies spans over Nigeria, Ghana, Ivory Coast, and Guinea.

Drive the HR agenda in collaboration with consultants, screen potential candidates, interview and short list. Manage C-level executives’ calendars. Manage relationships with vendors and service providers. Manage legal contracts. Perform review and analysis of special projects and keep the management properly informed. Ensure security, integrity and confidentiality of data.

Main Responsibilities

Duties include, but are not limited to the following:

• Manage the agenda of CEO and COO in terms of meetings, travel itinerary and appointments.
• Prepare the expense and travel reports for the CEO and COO.
• Handle the personal taxes of the CEO.
• Assist in presentations to the board or any relevant party.

• Follow up the execution of board directives and agreements.
• Ensure group corporate governance is maintained at the highest standard.
• Review and comment on contracts and agreements with suppliers, creditors, customers...
• Insure the proper implementation of the information map (digital record keeping) policy and procedures, and audit regularly.

• Liaise with HR consultants and coordinate with HR managers across the group.
• Insure proper implementation of HR policies across the group (HR Handbook).
• Handle recruitment processes by liaising with agencies, screen potential candidates, interview and short list for management.

Oversight on the expatriate team’s logistics and administration.

Education

Bachelor degree in business law, management or HR, or equivalent work experience.

Experience

10+ years of experience in similar role.

Technical Competencies

• Knowledge of office management responsibilities, systems and procedures.
• Excellent time management skills and ability to multi-task and prioritise work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.

Leadership Competencies

• Possess personal qualities of Integrity, Respect, and Commitment to corporate values and mission.
• Vision & Direction- Aware of development in the field; ability to plan own work, with high attention to details needed for flawless execution.
• Leadership- Focus on goals and commitment to drive execution.
• High energy with strong drive to achieve objectives; proactive to anticipate and overcome obstacles; high commitment and accountability for own work.
• Solid Interpersonal, Communication, Collaboration abilities- carry on clear and effective written and verbal communication; demonstrate objectivity, openness and acceptance of others ideas.

Languages

• Fluency in languages: English, French & Dutch.

Please submit applications to

info@africaig.com