C003668 Assistant, General Administration (NS) - WED 17 Jul

☞ EMW

Vue: 120

Jour de mise à jour: 03-11-2025

Localisation: Mons Hainaut

Catégorie: Administratif / Commis / Assistant

Industrie: Primary Secondary Education Non-profit Organizations

Niveau: Associate

Type d’emploi: Full-time

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le contenu du travail

Deadline Date:Wednesday 17 July 2024

Requirement: Assistant, General Administration

Location: Mons, BE

Full Time On-Site:Yes

Time On-Site:100%

Total Scope of the request (hours): 450

Required Start Date: 19 August 2024

End Contract Date: 31 December 2024

Required Security Clearance: NATO SECRET

Duties and Role:

Knowledge management

  • Maintains knowledge management systems and content to meet business needs
  • Supports others to enable them to complete knowledge management activities and form knowledge management habits
  • Supports changes to work practices to support capture and use of knowledge
  • Reports on the progress of knowledge management activities
  • Configures and develops knowledge management systems and standards

Business administration

  • Provides administrative support function to teams and meetings
  • Takes an active part in team meetings.
  • Sets up files, software systems, onboarding new starters, compiles and distributes reports
  • Provides guidance on administration software, procedures, processes, tools and techniques

Calendaring

  • Customizes time ranges, size, shape, layout, etc. in own calendar
  • Receives meeting requests from others and manages own calendar accordingly
  • Uses software to create and review personal tasks and appointments
  • Creates and sends requests for group appointments and meetings
  • Views, retrieves and updates own calendar entries in accordance with procedures and conventions

Office Administration

  • Arranges meetings, schedules rooms, equipment, refreshments, etc
  • Operates and maintains standard office equipment such as copiers, faxes, phones
  • Distributes internal and external correspondence to appropriate recipients
  • Coordinates travel arrangements and expense reimbursements
  • Orders, stocks and distributes office supplies
Requirements

Skill, Knowledge & Experience:

The candidate must:

  • have a currently active NATO SECRET security clearance
  • have a good general education at least to Bachelor’s degree at a nationally recognized/certified University;
  • have at least 4 years’ experience in administrative and organizational duties, including adhering to administrative requirements;
  • have knowledge of, and experience in, tasks related to human resources, budget and project management;
  • be detail oriented;
  • have expertise in the Microsoft Office suite of software, in particular, MS Word, MS Excel and MS PowerPoint;
  • have good professional drafting and editing skills in at least one of the official NATO languages;
  • possess the following minimum levels of NATO’s official languages (English/French): V ("Advanced") in one; II("Elementary") in the other
  • have good knowledge of the NATO structure and in particular NCI Agency;
  • have previous working experience in an international organization
  • have experience in financial management within a customer-funding environment;
  • have experience in preparing, conducting and reporting using statistical sampling methods;
  • have working experience in data analytics, MS Excel pivot tables, power BI, graphical representation of business data
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Date limite: 18-12-2025

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