Executive Assistant

☞ VTU Engineering

Vue: 125

Jour de mise à jour: 26-11-2025

Localisation: Mechelen Antwerp

Catégorie: À temps partiel Autre

Industrie:

Type d’emploi: Part-time

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le contenu du travail

Are you an organization guru who enjoys nothing more than problem-solving? Always smiling, multilingual, with a strong experience as executive assistant or office manager, you like to work independently and you are stress-resistant?

Our friendly and fast-growing engineering team needs you! Come and work behind the scenes in our Mechelen office to ensure the smooth running of our projects all around Belgium and Europe!

VTU Engineering is well-known process engineering, already firmly established in Austria, Germany, Italy and Switzerland and mainly active in the pharmaceutical sector. Their Belgian subsidiary has recently been created and is already meeting an impressive success. Are you ready to join this exciting challenge?

Where we need your help:

  • Provide an efficient all-round administrative day-to-day support to the managing directors
  • Be the first point of contact of VTU in Belgium: welcome visitors in our Mechelen office, support onboarding of new employees, treatment of incoming mail and calls…
  • Liaise with VTU HQ and other offices to ensure standardization of documents and procedures
  • Liaise with the Accounts department to ensure the good process of PO’s and invoices
  • Support the Recruitment and Marketing activities
  • Manage the Belgian facilities and the vehicles fleet
  • Prepare meetings, presentations, reports, statistics and budgets
  • Manage the filing and administration of office documents
  • Manage the stock and supplies of the office
  • Organize meetings, travels, seminars, team events…

What you bring along:

  • Minimum 7 years’ experience as office manager or executive assistant
  • Trilingual Dutch-French-English; German or other languages are an asset
  • Good knowledge of MS Office, in particular Outlook, Power Point and Excel
  • Excellent communication and organizational skills with an eye for detail
  • Flexible and able to prioritize
  • Able to work independently and take initiatives
  • Able to handle assigned tasks in a structured and reliable manner

What is waiting for you:

  • A good working atmosphere with flat hierarchies
  • A young and highly motivated team that is always happy to welcome new members
  • A modern and easily accessible office in Mechelen
  • VTU Academy: internal and external training and personal development opportunities
  • Flexible working hours
  • Attractive benefits’ package
  • Possibility of part time work
  • Plenty of room for your ideas and the opportunity to contribute your individual strengths

Contact:

VTU Engineering Belgium

Barbara Goffioul

Blarenberglaan 4

2800 Mechelen

Become a part of our team!

We look forward to receiving your application via email at belgiumjobs@vtu.com

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Date limite: 10-01-2026

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