Management Assistant for high-profile environment

le contenu du travail

Our client is a high profile, human-sized company in the consulting sector. Their offices are located in central Brussels and are therefore very accessible by public transport. They are currently recruiting a diligent individual to work as part of their Investment Department and to assist, together with 2 other Assistants, a team of +/- 15 Executives.

Job description:

• complex and time-consuming diary management (using Outlook)
• organising numerous meetings and business trips (mostly in Europe)
• organising several Committee Meetings/year, preparing board packs for meetings
• handling the incoming and outgoing mail
• handling e-mails
• drafting letters
• preparing expense reports
• handling incoming calls, filtering calls when appropriate, taking messages
• preparing complex PowerPoint presentations for various strategic meetings
• researching information on various topics
• drafting documents using MS Office
• having regular phone contacts with high-profile external partners
• varied administrative duties including filing, photocopying, etc.
• teaming up with 2 other Assistants, sharing information with them, backing up each other

Profile

• The ideal candidate holds a Bachelor in Office Management or Languages
• You are perfectly fluent in English & French (written & spoken)
• You possess at least 3 years’ experience in a similar role and in a similar environment
• You are extremely precise, rigorous, organised, with a genuine eye for detail
• You are computer literate and possess very good skills in MS Office (Word, Outlook, Excel and PowerPoint)
• You are a good team player (as you will be teaming up with other Assistants) and have good interpersonal, communication and diplomatic skills
• You are flexible in terms of working hours as overtime will occur
• You are extremely discrete
• You are energetic, proactive and enjoy working in a fast-paced environment

Offer

• A full time & permanent contract
• Starting date: as soon as possible!
• A very competitive salary and very comprehensive benefits package including: luncheon vouchers (€8,00), health insurance (including ambulatory and dental), group insurance, pension plan, full reimbursement of transport costs, a yearly discretionary bonus, 23 holiday days
• Working hours: the working week is 37h30 but some overtime will occasionally occur in the evening
• Location: the company is centrally located and is therefore easily accessible by public transport
• The opportunity to work in a quality oriented, corporate environment in superb offices in the city centre of Brussels and in a closely-knit and kind team of professionals!

Job Types: Full-time, Permanent

Benefits:

• Food allowance
• Hospitalization insurance
• Life insurance
• Retirement plan

Schedule:

• Day shift
• Overtime

Supplemental Pay:

• 13th month salary
• Vacation money
• Yearly bonus

Experience:

• Management Assistant: 3 years (Preferred)

Language:

• French (Preferred)
• English (Preferred)

Work Remotely:

• No