Front Office Representative
View: 120
Update day: 29-11-2025
Location: Zaventem Flemish Brabant
Category: Food & Beverage
Industry:
Job content
As a Front Office Representative, you’ll be responsible for welcoming our guests and employees on arrival in a warm, welcoming, and professional manner.
ABOUT THE JOB
As a Front Office Representative, you’ll be responsible for:
- Welcoming our guests and employees on arrival in a warm, welcoming, and professional manner.
- Keeping the front desk clean, tidy and supplied with all the necessary supplies
- Answering, screening and forwarding redirect phone calls to the respective colleagues.
- Receive letters, packages and send them to appropriate destination
- Prepare and manage outgoing mail
- Make supply orders/DHL packages when needed
- Monitor and update records and files
- Monitor and log office expenses and costs
- Monitor office supplies and place orders when necessary
- Maintain a filing system of all required documents.
- Support with the organization of events
- Booking of meeting rooms and required catering
- Coordination in the process for broken luggage
- Distribution of fruit, presents for the personnel, ordering flowers, …
- Practical and administrative coordination in the onboarding & offboarding procedure
- Processing of requests in view of TUI Material (Pick-up point)
- Supporting different departments (Badges – Uniforms – Fleet – Facilities)
ABOUT YOU
- You have relevant experience within a similar position
- A strong team player ethos and a passionate work ethic
- You have an in-depth knowledge of office management tool such as MS Office (Microsoft office – advanced in Word, Excel, PowerPoint & Outlook)
- Sense of ownership and pride in your performance and its impact on company’s success
- You are customer focused and always aiming to be the best.
- You have a flair for talking and engaging with internal and external customers over the phone.
- Good time-management skills: Highly organised, disciplined and flexible, you excel in a ‘can do’ approach
ABOUT OUR OFFER
Working at TUI has many advantages – here are some of the highlights:
- Fantastic holiday benefits including discounts
- Online wellbeing and learning support
- Fun and dynamic work culture
* This position is also available on a temporary basis for internal cabin crew on a winter break *
Deadline: 13-01-2026
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