HR & Payroll Specialist (BE, FR, LU)

Job content

RHEA Group is continually growing and we are expanding our internal business services teams to support that growth. We now have a need for a HR & Payroll Specialist to be responsible for the correct and timely processing of all elements related to our Belgian, French and Luxembourg payrolls in collaboration with the local payroll providers. The successful applicant will be an internal point of contact regarding social law and fiscal regulations within the HR field.

As the key point of contact for the countries served the payroll tasks take approximately 50% of the role, and, in addition will conduct benefits administration for 25% and Employee relations for 25%.

The HR & Payroll Specialist reports to the Global HR Manager and works closely with the Recruitment and Finance Teams as well as the rest of the HR Operations team.

This position is based in RHEA Headquarters in Wavre or at our office in Diegem, Belgium. There is also the opportunity for hybrid working with a mix of work in the office and from home.

Tasks and Activities

The scope of work will include:

• Be responsible for the timely and correct processing (inputs/outputs) of the international payrolls (currently but not limited to Belgium, France and Luxembourg) via a third-party administrator. This includes also setting up payroll services in new countries as required.
• Be responsible for data entry into supplier’s portal for all payroll related matters in Belgium, France and Luxembourg.
• Assist with Salary Splits set-up and administration.
• Take care of a correct payroll set-up in relation to expatriate assignments in conjunction with local tax experts and the HR Compensation & Benefits team. This applies to international transfers, assignments & simultaneous working setups.
• Take ownership of payroll related activities such as onboarding/offboarding procedures, social documents, educational leave, time credit, absence & overtime tracking. Ensure that procedures are updated in line with changes in social/corporate/employment law.
• Maintain accurate and updated data/files. Additionally, ensure all changes are appropriately documented through Hiring Approval Forms or other support documents.
• Work closely with the Finance Team for the monitoring of the monthly payroll figures.
• Participate in Payroll Projects under the supervision of the Global HR Manager to ensure successful and timely delivery of KPI’s and objectives.
• Monitoring, maintenance and improvements of the payroll processes for all financial and ISO certifications related audits.
• Assist employees with payroll related questions as well as social legislation matters at a European level.
• Maintain benefits administration of benefit programs such as insurances, meal vouchers, healthcare and pension schemes, ensure timely and accurate monthly benefits enrolment, employee changes and discontinuation upon separation.
• Back up to the HR Officer & HR Contract Officer during leave.
• Support any other duties for the HR team as deemed necessary for the successful running of RHEA Group.

Skills and Experience

The following skills and experience are mandatory:

• Bachelor’s Degree or equivalent experience.
• At least 5 years of HR experience with a focus on payroll and benefits in an international context.
• Ability to deal with all levels of company management. Confidentiality is a must.
• Familiarity with social legislation, ideally at a European level.
• Excellent communication skills, including the ability to respond effectively to questions from groups of employees and managers alike.
• Analytical with a strong sense for details.
• Computer software knowledge required, including database and spreadsheet applications to produce various reports. Excellent Excel skills are a must.
• Flexibility in adapting to a dynamic, fast-paced environment.
• Strong interpersonal and problem solving skills, with the ability to manage multiple priorities, can do/positive attitude
• Willing to travel in Europe when required.
• Proficiency in English and French, both written and spoken. Additional European languages are an asset.