Administrative Assistant (m/f/x)

☞ Robert Half Belgium

Visualizza: 170

Giorno di aggiornamento: 16-11-2025

Località: Luxembourg

Categoria: Finanza / Banca / Azione IT - Software IT - Hardware / Reti Tecnologie dell’informazione Consiglio di amministrazione

Industria: HR personeel

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Contenuto del lavoro

For our client, Robert Half is looking for an Administrative Assistant for a permanent contract in Luxembourg.


For our client, Robert Half is looking for an Administrative Assistant for a permanent contract in Luxembourg.

A global multi-assets single-family office is looking to strengthen its financial team after a period of growth. The group is based in Luxembourg, with operations in Europe, US and Asia. The company is widely diversified and active in the fields of real-estate, hospitality, luxury, liquidity management and VC/Private Equity. The group is also dedicated to Philanthropy, based on its values of social responsibility.

As Administrative Assistant, you will mainly:

  • Office organization: ordering equipment including IT, stationery, refreshments etc.;
  • Maintaining the physical and digital filing systems;
  • Dealing with incoming and outgoing post and couriers;
  • Dealing with service providers to set-up and maintain local contracts and coordinate timely receipt and payment of invoices;
  • Support team as required, e.g. preparation of presentations, coordination and circulation of documents for signature etc.;
  • Preparing and reconciling monthly periodic expense claims;
  • Work closely with the CEO for agenda management (update and checking every day and coordinate meetings, trips and specific needs);
  • Booking and arranging travel and accommodation for team;
  • Distribution of pay slips;
  • Responsibility for facility day-to-day office operations e.g. maintenance, liaison with landlord;
  • Assisting team members with other tasks as directed.

For this recruitment, your qualifications are:

  • Bachelor’s degree in Business Administration or Management
  • Proven experience of minimum 7 years in a similar position
  • Fluency in French and English is mandatory, German is considered as an asset
  • Strong knowledge of MS Office applications (Word, Excel and PowerPoint)
  • Good team player, positive with a pro-active attitude
  • Attentive to details and thoroughness
  • Ability to work under pressure, multitasking and meet tight deadlines
  • Good communication and organizational skills

Interested? Do not hesitate to apply!

By applying to this position, you acknowledge that you have read and accept the following terms:

https://www.roberthalf.be/en/legal-information/privacy-statement

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Scadenza: 31-12-2025

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