HR Administrative Assistant M/W/X

Royal Nest is a private staff placement agency. Since our beginnings in 2020, We are determined to deliver an unrivaled service to both our clients and candidates across our comprehension and complementary staffing sectors. We are a Belgian based agency, but with an international reach. Our ethos is to provide the highest level of service. We offer a friendly, personal, discreet service. Our team members are chosen based on their personal experience, motivation and ability in their field. They are further trained to meet the specific needs and expectations of each one of our clients.

1) Interpret, apply, explain and maintain the personnel policies, contracts, regulations, and employment records.

2) Directly involved in union-related matters, including negotiations and staff reductions.

3) Involved in resolution of employee discipline and personnel issues.

4) Prepare evaluation forms; distribute to supervisors; notify administrative staff of due dates of performance evaluations; monitor receipt; process and file completed evaluations.

5) Prepare contracts for employees and administrative staff ; prepare and distribute change notification forms for personnel ; maintain a variety of personnel records ; update personnel records regarding salary increases, first aid certificates, criminal records and related matters.

6) Ensure compliance with regulations; receive and evaluate transcripts for salary placements; update records according to advancement requirements.

7) Prepare and distribute job announcements; receive, process and qualify applications; check references of candidates; prepare and perform interviews of possible candidates; inform of results.

8) Receive reports and maintain data on workers on compensation claims ; prepare reports ; monitor claims.

9) Process purchase orders related to the Human Resources Department.

10) Maintain a variety of personnel records including seniority lists, employee rosters and other related tracks.

11) Conduct orientation and processing of new employees; arrange for physical exams and background checks; provide information on benefits.

12) Assist with the process, preparation and distribution of notification letters related to sick leave and workers compensation ; yearly work calendars, substitutions.

13) Receive and review all mail and correspondence directed to the Human Resources Department to assure its proper distribution.

14) Continued professional development in administrative, communications, human relations, financial analysis and management skills.

15) Maintain a high level of public image in all contacts.

16) Maintain periodic contact with the social management office.

17) Maintain close communication with other departments directly affected by the Human Resources’ activity.

18) Prepare periodic staff training programs.

19) Performs other duties as assigned.

Must have...

Should have :

Nice to have :

Temps plein, CDD en vue de CDI, cheque repas, abonnement transport, ambiance de travail agréable, equipe jeune, créer un projet depuis le début, plan de carrière.