Administrative office assistant

Who are we?

Goodman is the largest industrial property group listed on the Australian Securities Exchange and one of the largest listed specialist fund managers of industrial property and business space globally. In total, we have a team of around 1.000 people in 26 offices worldwide throughout Australia, New Zealand, Asia, Continental Europe, the United Kingdom, North America and Brazil. Our Continental European headquarter is based in Belgium and we are active in 7 European countries.

As a specialist global industrial property group, Goodman owns, develops and manages industrial real estate in strategic locations around the world. We offer high quality and sustainable logistic solution for the biggest actors of ecommerce, logistics, automotive, etc. such as Amazon, Zalando, DB Schenker, and many more…

The office assistant will provide operational administrative support to the Finance department and and Legal department. She/he will also be first line back-up of the receptionist.

What will the role involve?

General support responsibilities

• Provide the departments with daily administrative support. Examples are :
• Travel arrangements;
• Assistance with the groups audit (data room – confirmation letters);
• Initiating and follow up of contract signature and approval process;
• Maintenance of the tax tracking system;
• Creation of contracts in the procure to pay system;
• Contracts draft from templates

• Support on a recurring basis the accounting team with VAT reconciliation at month end by gathering information from the accounting systems and invoices.
• Maintain data base and records

PO and supplier invoices handling

• Ensure that invoices are scanned;
• Ensure that proper PO’s are created for the above mentioned support services and therefore needs to:
• Understand all details of invoices;
• Align with Business contact on context of invoice and how this affects the coding of the invoice;
• Act as main focal point for all Support departments for PO creation;

Ensure continuity at Reception desk

• Ensure that there is continuity of service at the reception desk during absence or holiday of your colleague Office Assistant;
• Stock-taking of department stationary requirements;
• First point of contact for visitors and callers; you handle business correspondence and couriers;
• cover of reception.

Legal Records Management

• Ensure the day to day filing (physical / database & electronic) of all official and material documentation executed by entities in compliance with the company filing policy, including:
• receipt of documentation from all areas of the business;
• scanning (if required);
• filing electronically;
• entering document references into a database and filing physically.

Interested? For this position you’ll need the following education, experience and skills

• Fluent in English, Dutch and French;
• Experience in a general admin support role;
• Previous experience in a front office role is considered a plus;
• Affinity with database/software packages in a procurement/finance environment;
• Precise and conscientious;
• Computer Literate (MS Word);
• Independent and self-organised (lot of different internal clients/responsibilities)

How it’s like to work at Goodman?

Goodman is constantly working on enhancing agility and increasing well-being at work. In order to reach those objectives, we work in collaborative teams to fulfil three basic human needs: affiliation, growth and self-direction.

We work in a flat organization, which offers you space to grow, possibility to have responsibilities and take leadership of many things no matter your level of experience and your role. That means we offer you flexibility and freedom in your day to day job within a feedback culture.

So no overriding managerial hierarchy that holds responsibility for the organization. All Goodman employees have autonomy to take initiative and have space to grow as professionals and as persons. We strive for an open feedback culture where we learn from each other and where distributed leadership offers everyone opportunities to take on new challenges more easily.

We create space for your greatness!