Management Assistant (m/f/x)

仕事内容

Job Description:

Do you have organizational talent and experience as executive assistant or office manager? Would you like to work independently but also be part of a great, growing team? Then you could become our Management Assistant and work behind the scenes to ensure the smooth running of our Belgian operations!

Where we need your help:

• You are the face of VTU Belgium and the first point of contact for our (internal and external) customers
• You welcome visitors, manage incoming calls, e-mail correspondence, manage the stock and supplies of the office, … You ensure a smooth day- to- day running of the office.
• Our managing director(s) can rely on you with their eyes closed, you manage impeccably from A to Z agenda their agenda (appointment and meeting coordination, organizing conference calls, organization of (business) lunches/diners, travels, seminars, team events, ect.)
• Next to this, you provide support in preparation of presentations, reports, analyses (lay out & quality check), …
• Our colleagues from the engineering team can also rely on you for support in specific projects as well as the colleague from HR

What you bring along:

• You are a service minded, dynamic and driven office manager or executive assistant with at least 3 to 5 years’ experience
• You master perfectly Dutch and English (written and spoken), have a good understanding of French. Knowledge of German is an asset.
• You have excellent planning and organizational skills, a real wizard in Outlook, Power Point and Excel
• You possess a “can do” mentality: no problem and/or challenge is too complex for you! You find solutions and look constantly for ways to improve the status quo
• Changing priorities do not destabilize you; you react quickly and manage at all time to deliver high quality results
• You will interact with different (internal and external) stakeholders, from all levels: you are at ease in all your contacts and possess excellent communication and interpersonal skills.
• Since you will be also involved in sensible and confidential cases/projects, integrity and discretion are your second nature.
• Your main focus will be the administrative work and support. However, we still are in the starting phase of the Belgian branch so you will occasionally have to “roll up your sleeves” and help out where needed. This does not bother you

What is waiting for you:

• A good working atmosphere with flat hierarchies
• A young and highly motivated team that is always happy to welcome new members
• A modern and easily accessible office in Mechelen
• VTU Academy: internal and external training and personal development opportunities
• Flexible working hours
• Attractive benefits’ package
• Preferably full time, a part-time regime can be discussed (4/5)
• Plenty of room for your ideas and the opportunity to contribute your individual strengths

Contact:

VTU Engineering Belgium

Blarenberglaan 4

2800 Mechelen

belgiumjobs@vtu.com