Admin and HR Assistant (56451)

작업 내용

Application deadline: 18 January 2024 -

Belgium - Location: Brussels - Other functions

Do you want to work with a leading engineering design consulting organization and support teams by handling administrative responsibilities? Are you a detailed oriented and versatile person who can work effectively? Then join us to take your career to the next level.

Create the solutions that will enable a better tomorrow

In this role, you will closely work and support the COWI Belgium team in Brussels by providing smooth daily office operations and payroll management. Additionally, you will perform a variety of day-to-day administrative tasks and oversee a full spectrum of internal and external events, purchases, supporting accounting and inventory.

COWI Belgium is the subsidiary of COWI Group in Brussels o from where we support EU institutions and International Financial Institutions (IFIs) in technical and economic studies, evaluations and impact assessments of EU policies and programmes as well as Technical Assistance in sectors such as sustainable energy and mobility, regional development and environment. These services are delivered through existing framework contracts or following calls for prequalification and/or tender.

Furthermore, On a Day-to-day Basis, You Will

• Support the execution of Admin and HR operational tasks such as create, maintain and timely update employee records, documentation and local HR systems.
• Provide continuous support with flight booking and travel arrangements for employees and experts.
• Oversee facility and vendor management which includes but not limited to offer water and stationary supplies, billing and payments.
• Support with payroll inputs for staff at Brussels office.
• Coordinate on-boarding of new hires and off-boarding of leavers, includes paperwork and preparation of documentation and supporting Brussels management on HR issues.
• Assist and provide support to the project managers during the presentation and implementation stage of proposals.
• Screening project opportunities in specific procurement platforms.
  
  

Your Skills. Our Team. Together We Design the Future

To succeed in this position, we believe you possess good interpersonal skills and are easily approachable. You are well-structured and detailed-oriented. You are creative and innovative and positive towards a changing environment, you work well with others and possess a sensitive, respectful and positive work attitude.

On Top Of That, You Have

• Experience in the field of administration in a Belgian SME as Office secretary/manager/administrative assistant, along with an educational background in secretarial/administration will be preferable.
• Knowledge of Belgian labour rules and have interacted with social secretariat in the past.
• Analytical mindset and knowledge of MS tools.
• Effective written and verbal communication in French and English. Dutch or any other EU language is an asset.
• Ability to work accurately and autonomously on multiple tasks and under tight timelines.
  
  

A place to work and so much more

At COWI, we work together with our customers to shape a sustainable and liveable world. We do it by applying our knowledge and curiosity – and sometimes even our courage – to create the solutions the world needs today to enable a better tomorrow. That is why we say no to fossil-based projects and aspire to have 100 per cent of our revenue come from activities that move our customers towards sustainability.

We value differences and development and cultivate an environment of belonging and having fun. Because that is what brings out the best in you, at work and at home.

With offices primarily located in Scandinavia, the UK, North America and India, we are currently 8,000 people who bring their expertise in engineering, architecture, energy and environment into play.

Got more questions?

If you have any unanswered questions about the role or what we have to offer, please reach out to Head of Section - Natalia Andrea Cardona Gomez, nagz@cowi.com or our Senior Talent Acquisition Specialist at atnr@cowi.com.

Get to know us even better at our website, www.cowi.com, where you can learn more about our projects, our strategy, what we want to achieve and what life is like at COWI.

We do our utmost to ensure that our recruitment process is as fair and unbiased as possible. You can support us by not including a photo in your CV when you apply.

Equal opportunity employer

COWI provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, colour, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, COWI complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Apply