Administrative Assistant

작업 내용

Kellen is the leading professional services firm dedicated to creating,

managing and advising EU and global trade associations and interest groups.

Are you a motivated and talented Administrative Assistant?

Kellen is currently looking to reinforce her client teams.

What do we expect from you?

To support Client teams in the day-to-day management of trade associations:

• Provide complete administrative/secretarial/organizational support
• Managing incoming and outgoing communications (e-mails, paper correspondence, phone calls)
• Participating in conference calls and meetings and taking notes
• Maintaining internal lists and databases
• Updating websites
• Preparing and sending out surveys, newsletters, event invitations, registration forms

Ensure financial support and administration to client operations

• Calculating membership fees
• Invoicing and verification of expenditures
• Process payments and report on receivables
• Preparing quarterly financial updates

Organize, prepare and assist in meetings/events

• Searching and selecting event location
• Negotiating contract with hotels/event venues and other suppliers
• Act as main person of contact for all logistics: deal with participants registrations, questions and follow up on registration fees payment
• Dealing with logistics (such as badges and event documents, shipment of event material) and providing on-site support (registration desk, overall supervision of meeting room set-up and catering service)
• Collect statistics on Eurostat

What do you bring?

The ideal candidate would need to:

• Have a Management Assistant background or education and have > 5 years relevant professional experience working. Working experience with international or European associations is a plus.
• Have strong command of English and French (written and spoken). German is a plus.
• Possess strong numerical and analytical skills
• Have excellent organisational and communication skills
• Have strong computer skills (MS office 365, Sharepoint, website management, social media)
• Proficient with most common website CMS like drupal, word press, joomla or others
• Proficient with online tools for email marketing services, event registrations, surveys, etc
• Have the ability to work within different teams and autonomously
• Have the ability to manage time and prioritise workload between several stakeholders
• Be flexible, stress resistant, proactive and easily fit into a multi-cultural team

What do we offer?

• An attractive base salary and remuneration package commensurate with experience
• An international working environment with a leading firm
• Continuous training and professional development

Application process: send CV and covering letter by e-mail to: recruitment@kellencompany.com with in subject – Admin Assistant 2024. The position is available for immediate start.

For more information on Kellen: http://www.kellencompany.com/brussels

Kellen will ensure that candidate’s personal data are processed as required by Regulation (EU) 2016/679 (GDPR) on the protection of natural persons with regard to the processing of personal data and on the free movement of such data.