Administrative assistant – Kortrijk region

As a leading IT company, active throughout Belgium, we are among the top 5 in Belgium. We provide innovative customized solutions for SMEs in every sector, from IT infrastructure to application development and office technologies. With specialized teams and support in three languages, we strive to maximize efficiency and security for our customers. Join a growing company where your talent and expertise really make a difference!

Who are you in our On IT story?

Are you an accurate and organized professional with a passion for administration? As an administrative assistant, you will manage correspondence, process data, maintain contracts and support financial administration. You act as a central point of contact and ensure efficient communication between departments and external partners. Join our dynamic team!

Responsibilities

Correspondence and emails

• Process, manage and follow up on incoming and outgoing correspondence and emails.
• Ensure proper filing and recording of communications so that information remains easily accessible.

Data processing

• Accurately enters, maintains and updates data in internal systems and databases.
• Periodically report on data processing and identify potential areas for improvement.

Contract Management

• Carefully process, review and record contracts and related documents.
• Archive contract documents in an organized and accessible manner.
• Monitor deadlines and contract extensions to ensure timely follow-up.
• Assist in drafting and modifying contracts as needed.

Financial administration

• Review, process and record incoming and outgoing invoices.
• Maintain overview of outstanding payments and follow up on overdue invoices.
• Ensure correct processing of financial documents in accordance with internal procedures.

Communications

• Function as first point of contact for customers, suppliers and internal departments.
• Answering questions and providing support in administrative and operational processes.
• Maintain clear and constructive communication with various departments to ensure collaborations run smoothly.

Who are you?

• A degree in a relevant field (administrative or secretarial).
• Experience in a similar position is a plus but not a must.
• You combine administrative accuracy with customer focus and organizational ability.
• A proactive attitude and good communication skills.
• Knowledge of MS Office (Word, Excel, Outlook) and willingness to learn new systems.
• Experience with an ERP system or other administrative software is a plus.
• You are not afraid to interact with customers
• Perfect command of the Dutch language and good command of French, both spoken and written.
• You are customer friendly, structured and stress resistant.
• You work accurately, independently and are solution-oriented.
• Knows how to maintain proper focus under time pressure and deliver results on time.

What do we offer you?

• Vouchers: you will receive meal vouchers and eco vouchers.
• Insurance: Comprehensive group and hospitalization insurance.
• Vacation: You will receive 26 vacation days per year.
• Professional Development: Opportunity to take training courses that contribute to your personal self-development.