Executive Secretary

작업 내용

Job description:
Daikin Europe NV (DENV) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology.
DENV is Daikin’s sales, R&D, and production headquarters for Europe, the Middle-East and Africa. The headquarter has Belgian offices in Brussels, Ghent and Ostend, as well as 8 production plants, 24 sales subsidiaries and offices and a whole network of independent distributors and dealers across the EMEA region.
You will be part of the Executive Office members, a team of assistant for Directors and Top management for EMEA level aiming for an excellent support, by offering a highly efficiency and proactive assistance. Main responsibilities include managing calendars, organizing high level internal/external/EMEA level conferences and meetings, travel management (manual and corporate contract) and travel arrangement with our international team in Poland office (DEBS Travelpool-SGA team), liaison with HQ in Japan. As an Executive assistant in this team you will focus on the executive requirements which conforms the compliance policy, and in addition to this assignment you are responsible of several divisions
You will work in our office in Ostend and Oostkamp (minimum 3 days / week - depending on the agreement with Directors).
Job content
* You will be one of the assistant of the directors
* You assist for senior assistant members in the team
* You assist in arrangement and bookings for Directors and colleagues from departments you are in responsible
* You are involved in different local projects, e.g. set-up of meetings, arranging practical aspects.
* Meetings : BOD, EMEA regional BOD, lobby, High level internal & international conferences, political, VIP visitors
* Travel management : making corporate contracts with Airline companies and travel agency together with central purchasing team and making company travel policy
* Travel arrangement :arranging for Directors, responsible divisions and international mobility members
* You proactively follow-up for Directors and Top management in line with the business needs, and share your expertise within the company.
* You are required to align with the corporate legal matters and company rules such as related to contract management, GDPR, J-Sox, information security and other risk management reporting activities.
* You actively contribute to the development of local process-improvements, implemented via specific projects.
Profile
* A Bachelor or Master’s degree
* Good communication skills and well organized
* A hands-on personality, with a proactive approach
* A result and improvement-oriented mindset
* You learn fast in a challenging environment
* The skills of a team player and a networker, which enables you to maintain a good relationship with all your stakeholders
* Fluency in English and knowledge of Dutch is highly appreciated
Daikin Europe is a subsidiary of Daikin Industries Ltd. and the leading provider of heating, cooling, ventilation, air purification, and refrigeration technology. The company designs, manufactures and brings to market a broad portfolio of equipment, as well as tailor-made solutions for residential, commercial, and industrial purposes in Europe, Middle East, and Africa (EMEA). To date, Daikin EMEA has over 12 000 employees across more than 59 consolidated subsidiaries. It has 12 major manufacturing facilities based in Belgium, the Czech Republic, Germany, Italy, Spain, Turkey, Austria, and the UK. Our aim is to drive sustainable and effective solutions, sparking a good climate for the generations to come. And all this can only be achieved because of our People.
We believe our employees are the beating heart of our company and that top-quality solutions are delivered by talented individuals in a good working environment. As a result, we live in a unique environment based on our people-centered approach, where we value each person’s uniqueness and where we truly believe in people’s unlimited potential.
We believe: Good climate starts with people.
Profile description:
Daikin Europe is a leading provider of heating, cooling, ventilation, air purification and refrigeration technology for residential, commercial and industrial purposes. We offer a wide range of products, solutions and services to create indoor environments that are beneficial to people’s health and well-being. Our advanced technology enables our customers to reduce their environmental impact and contribute to a more sustainable society.
We offer:
Equal opportunity for everyone
devloo.h@daikineurope.com