Group CHRO Assistant - HQ offices LLN

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Job DescriptionAbout the companyCarmeuse is a global performance materials and services leader with core competencies in mining and engineering solutions. Our lime and limestone products are a vital part of important global industries in energy, environmental services, construction, and manufacturing. Carmeuse products make air cleaner and water purer. They make highways last longer. They make steel stronger. And they are a vital ingredient in the materials that build and renew infrastructure around the world.Additional information may be found at:

• https://www.carmeuse.com/
• https://www.carmeuse.com/eu-en/products-services-markets

Your position as a CHRO / HR Executive AssistantYou will be responsible to support the Group Chief Human Resources Officer and her team based in Louvain-la-Neuve in the fields of general administrative support and HR related assistance in order to contribute to the smooth running of the department in a confidential and pro-actively manner. You will also contribute to vehicle a professional and service-oriented image of Carmeuse HR department in and outside the organization and will help in building a good cohesion within the team.Scope :

• Group positions: +/- 160 employees of which +/-100 in our HQ in LLN and the other spread within our affiliate companies.
• European positions: +/- 90 employees of which 70 are in LLN and the rest throughout our European sites.
• Reporting line to the Group CHRO and supporting the HR department.

Your responsibilitiesThe focus of your position is an a dministrative support to Group CHRO & HR Team:

• Providing prompt, accurate & efficient administrative support to the Group CHRO and the HR department (HR Business Partner Corporate, Shared Service Center HR, Talent Team).
• Proactively supporting CHRO in the timely organization of her work, projects, fly booking , and office work.
• Being responsible for the preparation and smooth running of meetings.
• Writing documents and correspondence including emails , letters , memos , presentations , forms , policies , meeting minutes and procedures in a timely, accurate and complete manner including the handling of confidential information.
• Collaborating easily and efficiency with the other Group and EU assistants.
• Maintaining the personal files of the executives.
• Supporting the budget & forecast processes for the HR department.
• Supporting the HR department in SAP/Oracle administrative tasks.
• Supporting the Corporate HRBP:
• Responsible for activities ensuring positive onboarding experience of new staff:
• Supporting the managers in development an onboarding program.
• Ensuring the new employee has all the equipment needed to start working.
• Planning and implementing of orientation training days for new employees.
• In charge of the orientation of new employees as Welcome Coach.
• Organizing breakfast/lunch on-board activities between newcomers & leadership teams.
• Supporting Corporate HRBP for activities related to staff development and mobility.
• Coordinating offboarding activities.
• Managing the invoice and payment process through SAP for the HR department.
• Organizing global management meetings (identifying where the event will take place, activities, reaching out to external speakers, restaurants, flights, taxi organization…).

This position will be based in the LLN headquarters of Carmeuse in Belgium.Your profileExperience

• Relevant experience as a CHRO Assistant or HR Department Assistant.
• Strong experience with Corporate Environment and matrix organizations.

Education

• Bachelor’s degree in Executive Assistant, Law, Human Resources or Business-related subjects or equivalent by experience.

Languages

• Fluent in French and English

Skills

• Perfect written and oral communication skills both in French and English
• Real taste for administrative duties and are recognized as a well-organized and detail-oriented person
• Computer literate

Personality traits

• Real taste for administrative duties and are recognized as a well-organized and detail-oriented person
• Demonstrate a professional attitude coupled with the ability to exercise good judgment and very high level of discretion
• Curious and always looking to learn and further improve
• Resourceful and proactive in any task undertaken
• Internal customer and people oriented
• Team spirit and collaborative approach

The TeamDiscover now who you will work with:HR team of HQ is composed of a HRBP HQ, a Talent Manager, a L&D Specialist, a Talent Specialist, a Talent Acquisition Lead, a Comp&Ben Manager, a Comp&Ben Specialist, a Payroll Manager and 2 Payroll Specialists.Your manager will be Danielle Knott:Danielle is our Group CHRO. She supports more than 4500 employees and help them grow, perform, and succeed. She also leads Carmeuse Foundation, the internal and Corporate External Communication team as well as the Knowledge Management Initiative. She has a long track record in Carmeuse and has therefore an extensive knowledge of the business and the Carmeuse employees thanks to her commitment for Carmeuse and People, she was elected Manager of the year 2019.Above all, Danielle is an inspiring woman, a charismatic and dedicated leader. She is open-minded and offer a large autonomy to her team members. She invites them to suggest ideas and improvement. She trusts people and helps them grow through challenging tasks and projects. She is oriented towards the future and technological developments.With Danielle, you feel always stimulated! To know more about her, please visit Danielle’s LinkedIn ProfileWhy Carmeuse?We truly believe that where you work matters and, as a family business, we know what makes our employees happy!

• Permanent contract
• Flexible working hours
• Home working policy
• Competitive salary package and benefits
• A lot of growing possibilities
• A strong HR and training policy to develop your skills
• Work life balance

The recruitment processIf you apply for this great position, you could go through these different steps:

• Aurélie Mordant, our Talent Acquisition Lead will analyze your Résumé and cover letter.
• A first "Teams" interview will be scheduled with Aurélie. You will take 2 personality questionnaires. Aurélie will want to know more about you, as a person and as a professional. She will assess your motivations and answer to your questions.
• You will have a second interview with Laurent Peeters, our Group Director, Org. Development and Talent.
• The last interview will be with Danielle Knott, our Group CHRO.