HR Onboarding Specialist

작업 내용

Worldline is the European leader in digital payments and number four worldwide, powered by over 20,000 employees in more than 50 countries. Every day, our technology provides the trusted infrastructure for millions of people and businesses around the world - and we´re just getting started. We are on an exciting journey to lead the way towards the next frontier of payments. Our ambitions are extraordinarily high, and we need the best people in the world to bring them to life – people like you. So if you are a highly skilled HR Specialist looking to make a real impact on the world, join our journey!

The opportunity

We are looking for a dedicated, well-spoken onboarding specialist to join our HR department. The responsibilities of the onboarding specialist include helping new hires learn the company policies, showing new hires their job duties, scheduling start dates for new hires, and gathering the necessary paperwork.

To be a successful onboarding specialist, you should have a good working knowledge of labour legislation and experience with HR practices. Ultimately, a top-notch onboarding specialist should be a great communicator with a flair for interacting with new people

About the team

In your role as “ HR Onboarding specialist “ you report directly to the Head of Payroll Belgium. Your mission is to safeguard the human approach and guarantee the candidate an excellent and customer centric “pre- and onboarding” journey by offering high-added value services to welcome the new employee and give them a great onboarding experience while supporting the talent attraction team , the hiring manager and the HR business Partner with all administration. You will experience this in your everyday life as a Worldliner.

Your day-to-day responsibilities include

• You act as single point of contact for the hiring managers in your scope with whom you build a strong business relationship and support them with all actions needed for the pre- and onboarding once a new candidate has been found. You monitor the progress of all actions in order to guarantee “excellent” first days for the new employee.
• You are the single point of contact for the candidate to be hired and in charge of gathering all position details before start and making the contract offer , preparing the labour contracts, non-discloser agreements…
• You maintain and update the onboarding documents library
• You gather and execute all paperwork for the needed tools and material for the new employee and you schedule the first days.
• You create clear policies and onboarding handbook
• You welcome new employees upon their arrival
• You prepare the onboarding kits
• You ensure hiring managers and new hires have technical assistance to properly set-up their hardware/ software environment/ needed accesses, activate the accounts …. according to the company policies.
• You Trigger follow-up processes for pre-engagement in the Onboarding App and trigger the local onboarding process.
• You give support in the welcome and “ getting started” programs together with Peoplepoint and HR Business Partners.
• You maintain, update and distribute the company presentations, employee handbook, work regulations and all starting documents for new employees.
• You ensure all other administrative tasks and you report on KPI’s linked to onboarding of new employees.
• You address new hires’ queries regarding their start.
• You give support to the Learning & Development manager related to the administration and organization of learning courses.
• You are in charge of some reporting related to “Learning & Development”

Skills we can’t do without

• You are fluent in Dutch, French and English
• You are resilient and able to take proactively the lead regarding a client-friendly “pre- and onboarding” process.
• You are a great team player and client oriented.
• You have solid communication skills, both written and spoken
• Having hands-on experience with Human Resources information system (HRIS) could be a plus
• Having Basic knowledge of labor legislation could be a plus.
• You can handle sensitive and confidential information.
• You like working in a dynamic, fast moving environment
• You have good problem-solving skills
• You are well organised and making things are moving forward with the needed pace
• You like working with and are able to work effectively with MS-office tools, especially MS Excel & PowerPoint

Perks & benefits

Next to a rewarding salary, we offer you the following local benefits in this role:

• Health insurance
• Group insurance
• Annual bonus depending on financials results of the company and fixed KPI’s
• Flexible working hours in addition to the remote working scheme
• Learning plan tailored to the employee’s needs

Grow with us, create tomorrow

At Worldline, we are dedicated to helping our people unlock their full potential - both professionally and personally. With comprehensive training and development programs, expert communities, and global mobility programs, you will always be able to develop and grow at Worldline - wherever you want to go and whatever you want to do. We also offer flexible hours and remote working, to empower you to be your best self at work and at home. 8 in 10 Worldliners consider Worldline a friendly place to work, and 9 in 10 are satisfied with the training & development they receive.

Worldline is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, colour, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as an individual with a disability, or other applicable legally protected characteristics.

Learn more about life at Worldline on careers.worldline.com