Junior HR Operations Specialist + Office Manager (Belgium)

We areRydoo! Europe’s fintech scale-up that makes expense management the easiest part of your day.

Expense management has been too complicated for too long. Rydoo’s app backed with OCR technology helps our clients save time and money with just a few clicks & photos.

We are building a new generation of expense management software with a product-first approach that our end-users truly benefit from.

Rydoo in a snapshot

• Ambitious international team (150+ Rydoo’ers)
• 33 nationalities speaking over 15 languages
• 6 hubs across 3 continents
• Easy-to-use expense management app available on iPhone and Android
• Supporting over 10,000+ clients and 1 million+ users worldwide
4.5 employer score on Glassdoor

The Role

We are seeking a highly motivated Junior HR Operations Specialist & Office Manager with a strong interest in people and culture.

As a Junior HR Operations Specialist & Office Manager, you will be responsible for managing and executing projects related to culture, benefits, and employee relations. You will also be responsible for providing guidance and support to employees related to the office and HR policies and procedures, as you will be their first point of contact.

The ideal candidate will have experience in office management and has had an initial experience within HR. You will also work closely with your colleagues in the HR team to guard over our company values and company guidelines.

As an office manager, your main mission is to make the office a desirable and efficient workplace, where colleagues like to gather.

• An energetic individual who doesn’t mind wearing multiple hats. Somebody who is experienced in handling a wide range of tasks, able to work independently, and somebody that enjoys the challenges of supporting an office of diverse people in a scale-up environment.
• Keep the Mechelen office up & running so that all teams can stay focused on driving the company forward.
• The main point of contact for all office-related questions.
• Manage office supplies, team and company events, business trips (flights & hotels), relocation matters, supplier management, etc.
• Responsible for ensuring that new joiners are welcomed in a warm and well-organized environment. Apart from that you will also be the contact person for new employees who come from abroad so you can help them with any obstacles they may encounter.
• Manage the fleet of both our employees and the pool car that everyone in the company can use. That includes you as well :)
• You are also responsible for prevention at work.

As an HR Operations Specialist, your main mission is to offer top-notch employee experience, from start to finish, with the aim of setting top talents up for success.

• Advise employees on various HR-related topics, such as Rydoo culture & work organization, local employment regulations, HR policies visa & work permits, and resolve any issues that may arise.
• Play a key role in the full employee experience cycle, starting from onboarding through development and growth till offboarding.
• Conduct market research to ensure that we stay innovative and competitive in our sector.
• Provide guidance and support to managers and employees on HR policies and procedures for employees in the Mechelen office.
• Collaborate with cross-functional teams to ensure that HR programs are implemented effectively and efficiently.
• Ensure compliance with labor regulations, and maintain HRIS and employee files and records in electronic and paper form for the countries in the scope.
• Handle payroll processes and manage subscriptions to benefits & wellness programs in a timely and accurate manner.
• Support Talent Acquisition when needed.
• Enhance job satisfaction by undertaking initiatives around culture, team building, and training & development.

Requirements

• Understanding of HR policies and procedures
• Knowledge of Microsoft Office programs
• Knowledge of Belgian employment / labor laws
• Experience in a similar role
• Bachelor degree in Office Management / Business administration or relevant field

Nice to haves

• Certificate prevention advisor
• Experience with the HRIS tool BambooHR
• Experience with Payroll from SD Worx

Rydoo Requisite Skills

• Aptitude in problem-solving
• Flexible and adapt to a continuously changing environment
• Creative, open-minded and result-oriented
• Excellent interpersonal and communication skills

Languages

• Working proficiency in English (C1+)
• Excellent proficiency in Dutch (C2+)

Practicalities

• You’ll be reporting to the VP People
• You’ll be part of the HR team
• Location: Mechelen (Our office is 50 meters from the train station)
• Start date: Ideally in October, but we are FLEXIBLE as this is one of our company values ;)
• You’ll be working 39 hours per week

Benefits

Next to our amazing team, informal & international company culture and our mission to become the N1 expense management tool in Europe, we offer some nice benefits that make working at Rydoo even more fun:

• A competitive package, including salary and benefits
• Meal vouchers of €8 per day
• Pool car
• Group insurance
• Health insurance, both hospital and ambulatory
• €1000 / year learning and development budget
• Upskilling through training and coaching
• Professional freedom and a flexible work environment
• Regular company and team events
• Wonderful international team with more than 33 different nationalities
Free drinks, fruits & snacks to provide you with all the energy to do your job + the occasional afterwork drink and great parties (believe us
• )
• Permanent contract