Property Management Assistant

Property Management Assistant (m/f)

Property Management Assistant
Belgium based

FUNCTION

The Property Management Assistant provides administrative support within the Offices department of Cofinimmo.

RESPONSIBILITIES

Assistance to Property Managers Offices:

Close collaboration with the Property Managers: agenda, planning, phone calls, meetings, preparation of various files,…
Close contact with various internal departments: Service Desk, commercial, legal, accounting,…
Single Point of Contact, together with the Property Manager, for our clients and service providers
Preparation and follow up of purchase orders and sales files (in SAP)
Follow-up of orders, invoicing in SAP, workflows in Workinimmo
Encoding in SAP, cTools, Workinimmo,…
Monitor the agreements’ validity, leaseholder’s obligations,…
Maintenance of management files & analytical databases
Administrative support and follow-up of legal files
Follow up the rent increases and indexation
Follow up of complaints in collaboration with our Service Desk
Follow up insurance files and legal issues
Proactive collaboration on improvement of our services (both internal and external)

General Assistance to the Head of Offices:

Agenda coordination and follow-up
Centralisation of incoming phone calls and correspondence
Organisation of internal & external meetings and presentations
Writing meeting minutes
Editing letters, documents and presentations
Assist in new & investment/divestment projects (Powerpoint)
Organize business travels
Expense accounts follow-up
General filing
Transmission of information to the other departments

PROFILE

Hard skills
Master’s degree or equivalent
Experience 1 to 2 years in a similar position
Good knowledge of the languages NL, FR, ENG: oral and written
Office automation knowledge MS OFFICE: Word / Excel /Powerpoint /Outlook

Soft skills
Structured with strong ability to plan & organise
Priority setting and time management
Advanced knowledge of Microsoft Office tools
Hands-on with different IT tools (SAP, Autocad (basic level), Workinimmo, Metron, Cofidoc, cTools, Sharepoint, governmental IT platforms,…)
Reliable
Respect for procedures & deadlines
Proactive and efficient internal & external communication
Hands-on and takes initiative, always customer oriented
Planning and organisation
Rigorousness (sense of responsibility and precision)
Basic legal knowledge and knowledge of insurances, leases, contracting,…
Team spirit
Adaptability

INTERESTED?
Please send your resume to our Human Resources team at CofinimmoCareers@cofinimmo.be