Office Assistant

☞ Medpace, Inc.

View: 125

Update day: 16-11-2025

Location: Leuven Flemish Brabant

Category: IT - Software IT - Hardware / Networking Information Technology Executive management

Industry:

Loading ...

Job content

Overview :
Medpace is a full-service clinical contract research organization (CRO). We provide Phase I-IV clinical development services to the biotechnology, pharmaceutical and medical device industries. Our mission is to accelerate the global development of safe and effective medical therapeutics through its scientific and disciplined approach. We leverage local regulatory and therapeutic expertise across all major areas including oncology, cardiology, metabolic disease, endocrinology, central nervous system, anti-viral and anti-infective. Headquartered in Cincinnati, Ohio, employing approximately 3,500 people across almost 40 countries.
Responsibilities :
  • Under general supervision, provides support for local office administration and reception desk;
  • Use internal facilities management software to manage planned and reactive maintenance tasks;
  • Under direction of the Finance function, may support local invoice flow; receiving and managing all the coming invoices using internal finance/invoice management systems;
  • Greets visitors and controlls the booking meeting rooms, assisting with the coordination of the meetings or other events;
  • Coordinate administrative services including mail distribution, shipping and receiving, supply inventory, and front line office support including reception;
  • Coordinate administration of building property, apartments, and company vehicles;
  • Submit office expense invoices within allocated budget, escalating approval when necessary;
  • Develop and maintain strong relationships with service vendors and landlords to ensure efficient maintenance of building and grounds;
  • Under supervision, responsible for coordination of all health and safety procedures for a local office;
  • Under direction of IT function coordinate management of office telephony needs, including mobile phones and printing services;
  • Provide reporting and information for country budget planning for facilities-related costs;
  • Develop understanding of appropriate Standard Operating Procedures (SOPs) and policies.
  • May be responsible for other projects and responsibilities as assigned.
Qualifications :
  • Associate’s Degree or equivalent or at least 2 years of experience in administrative services/office management;
  • Fluent in Dutch and English;
  • Basic knowledge in office management, Health and Safety, Risk Assessments and emergency procedures required;
  • Knowledge of MS Word, Excel, and PowerPoint;
  • Strong communication skills (both written and verbal); and
  • Excellent organizational and prioritization skills with a high attention to detail.
Why Medpace? :
When you join Medpace, you become part of a team dedicated to supporting the development of ground-breaking drugs and devices. Our employees provide hope for those living with debilitating diseases. We invite you to be a part of something that is impacting millions of people around the globe while enjoying a competitive total compensation and benefits package and internal growth opportunities.

Awards:
  • Medpace historically named a Top Cincinnati Workplace by the Cincinnati Enquirer
  • Recognized by Forbes as one of America’s Best Mid-size Companies in 2021
  • Medpace ranks amongst top CROs for site ratings across all 10 important attributes including CRA training, preparation & organization, accessibility of staff, open communication, and ensuring timely drug availability
  • Continually recognized with CRO Leadership Awards from Life Science Leader magazine based on expertise, quality, capabilities, reliability, and compatibility
What to Expect Next:
A member of our recruitment team will review your qualifications and, if interested, you will be contacted for an interview.

EO/AA Employer M/F/Disability/Vets

  • WARNING: Please beware of phishing scams that offer opportunities with Medpace in exchange for sending money. These scammers pose as legitimate employees from actual companies. Please be advised that a Medpace employee will never ask you for a credit card, send you a check, or ask you for any type of payment as part of consideration for a role with our company. All of our careers require that you first complete an online application and go through some sort of interview process.
Loading ...
Loading ...

Deadline: 31-12-2025

Click to apply for free candidate

Apply

Report job
Loading ...

SIMILAR JOBS

Loading ...
Loading ...