Office Coordinator

☞ Vyntra Global

View: 102

Update day: 30-11-2025

Location: Mechelen Antwerp

Category: Administrative / Clerical / Assistant Part-time

Industry: Software development

Position: Associate

Job type: Part-time

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Job content

At Vyntra, we’re looking for a proactive, organized, and confident professional to join us as an Office Coordinator.

Please note: This is mainly an office coordination role with some light HR administration. If you are looking for a primarily HR role, this will not be the right fit.

You will be the go-to person in our Mechelen office — making sure the space runs smoothly, supporting colleagues with practical needs, and handling some HR-related administration. The right person enjoys variety, works well under pressure, and is confident managing expectations while staying friendly and collaborative.

This is a part-time role(20 hours per week. Monday to Thursday with the need for occasional flexibility to run mandatory special events such as town halls)

What you’ll do

Office Operations & Facilities

  • Be the main contact for day-to-day office needs
  • Manage reception, mail, stock, building access, and keys
  • Organize meetings and company town halls
  • Oversee company car fleet administration

Employee Support

  • Help colleagues with practical office and process questions
  • Support internal communications and office event

HR Administration

  • Support onboarding and offboarding (equipment, access, welcome activities)
  • Keep employee records up to date

What you’ll bring

  • Experience in a busy office management, EA, or team assistant role
  • Skilled at handling multiple tasks and changing priorities
  • Confident in pushing back politely and professionally
  • Strong organizational and communication skills
  • Fluent in English plus Dutch OR French
  • Proficient in MS Office; experience with HR systems is a plus

What we offer

  • Part-time (20h/week) with fixed hours and some flexibility for events
  • Autonomy and ownership in running the Mechelen office
  • Supportive, international, collaborative team
  • Modern office next to Mechelen station (with parking)
  • Family-friendly working conditions
  • Competitive salary and benefits
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Deadline: 14-01-2026

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